Call for Proposal - Contracts & Grants Specialist - Muscle Shoals, AL, US

International Fertilizer Development Center (IFDC)•Muscle Shoals, AL

21d•Onsite

About The Position

The Contracts & Grants Specialist supports Contracts, Grants & Awards Management, specifically the Contract Management Officer, and helps ensure that IFDC’s contractual and partnership standards are followed. The role handles a range of contractual and grant functions and works across all countries, including the United States (Muscle Shoals and Washington, D.C.). Contract-related work includes reviewing, editing, and drafting agreements, providing contractual support, and filing contracts and similar legal agreements. Grant-related work includes supporting technical staff, monitoring agreements, conducting due diligence, preparing spreadsheets, tracking grant progress, and carrying out other work to support project success. The position is based at IFDC headquarters in Muscle Shoals, Alabama, and works under the supervision of the Contract Management Officer. Travel within and outside the country may be required.

Requirements

Three to five years of relevant work experience.
Previous experience in grant management in agribusiness programs.
Experience working and managing in multi-country and multicultural settings.
Knowledge of contractual and legal standards, principles, and practices for developing and maintaining records and agreements.
Ability to manage multiple complex tasks and maintain composure under demanding conditions.
Fluency in English is required.
Ability to communicate effectively orally and in writing.
Willingness to travel within and outside the country.

Nice To Haves

Proficiency in French is an asset.

Responsibilities

Review submitted agreements for accuracy and consistency with IFDC policies and the IFDC Contracts, Grants, and Awards Policies.
Assist the Contract Management Officer with agreement management and monitor the contract-making process until documents are fully executed.
Work with staff to draft agreements based on contractual needs, with attention to legal clauses, document consistency and annexes, formatting, budgets, and payment terms.
Maintain a tracking and reporting system for timely submission of contract activities, including notifying technical and financial staff of end dates.
Maintain a filing system for contractual agreements organized by project and country.
Support project and technical staff in finalizing contractual agreements.
Ensure due diligence documentation is obtained for potential new partners, with support from the project team.
Review action plans, terms of reference, and budgets proposed under subgrants and service contracts.
Visit selected organizations implementing activities through subgrants, in collaboration with country teams, to monitor and assess performance, target attainment, compliance with contractual obligations, and intervention quality.
Perform other required duties, including minor related tasks such as editing documents.