Contracts Coordinator

Fiber Materials•Biddeford, ME

About The Position

FMI is seeking a Contracts Coordinator! This role manages the full lifecycle of U.S. Government and commercial contracts, ensuring all obligations are accurately interpreted, negotiated, and executed in compliance with US Regulations and company policy. It services as a key partner to a variety of cross-functional teams, providing guidance on contractual risk, pricing, proposals, and customer requirements. This role will represent FMI in negotiations and formal communications, resolve complex contractual issues, and maintain complete, audit-ready documentation to support successful program performance and strong customer relationships.

Requirements

4-year college degree in Business Administration, Finance, or related field
6+ years of relevant experience
Excellent written and verbal communication skills, with the ability to convey complex contractual concepts to technical and non‑technical stakeholders
Demonstrated ability to manage multiple contracts simultaneously, prioritize effectively, and meet deadlines in a fast‑paced environment
Advanced problem‑solving, decision‑making, and professional judgment, particularly in high‑risk or ambiguous contractual situations
Strong proficiency in interpreting and negotiating complex contract terms, conditions, and regulatory requirements under FAR, DFARS, ITAR, and EAR
Extremely high attention to detail, accuracy, and thoroughness in documentation, compliance, and record‑keeping
Proven collaboration skills and the ability to work cross-functionally with engineering, finance, purchasing, and program management teams

Nice To Haves

Experience negotiating and administering medium‑to‑high complexity U.S. Government contracts, including sole‑source and competitive proposals
Experience ensuring contractual flow downs and compliance across internal teams and subcontractors
Experience supporting business capture activities and proposal strategy development

Responsibilities

Analyze solicitations and terms and conditions to identify business, financial, and compliance risks, provide strategic contractual guidance to senior leadership, offering assessments of risk, compliance requirements, and business impacts to support informed decision‑making
Prepare, review, and coordinate approval of proposals, including pricing, schedules, negotiations, contracts of various types, and Non-Disclosure Agreements
Serve as the primary contractual interface with customers, representing the company in formal communications, negotiations, and issue resolution
Manage contract administration throughout the full lifecycle, including monitoring funding oversight, delivery tracking, scope management, and compliance with FAR, DFARS, ITAR, and EAR requirements
Coordinate with Program Managers and cross-functional teams to ensure contractual obligations, flow downs, and performance requirements are fully understood and fulfilled
Maintain audit ready files and documentation as required by company policy, contract terms, FAR and other Government regulations or law such as export compliance in accordance with ITAR and EAR
Support departmental initiatives including policy development, process improvement, Lean activities, and implementation of new tools or systems