Contracts Coordinator

Mount Sinai Medical Center•Miami Beach, FL

About The Position

The Contracts Coordinator supports contract administration and compliance by managing contract data, monitoring pricing accuracy, and resolving discrepancies within the materials management system. The role partners with Supply Chain, Purchasing, and vendors to maintain contract integrity, accurate reporting, and timely resolution of invoice issues while supporting efficient contract operations. The position reports to the Contracts Administrator. The coordinator manages contract data in the Materials Management Information System’s Contract Manager module, assesses data integrity across the MMIS item master, contract module, and e-commerce use, and helps ensure contractual changes and new contracts work consistently with Supply Chain policies. The role also supports contract administration through appropriate database loading and filing, gathers information from hospital departments, and assists with content for Supply Chain Services communications. The position calls for careful handling of patient and Medical Center information, a commitment to quality service, and the ability to work under pressure while meeting multiple, sometimes conflicting, deadlines. The coordinator upholds the Medical Center’s standards of performance and addresses customer-service issues.

Requirements

High school graduate or equivalent level of training.
Ability to work under pressure and meet multiple, sometimes conflicting, deadlines.
Commitment to quality service and responsibility for addressing customer-service issues.
Respect for the dignity and confidentiality of patients and Medical Center information.

Nice To Haves

Some college preferred.

Responsibilities

Support monitoring of contract compliance; investigate compliance shortfalls as needed and develop reports.
Enter and manage data using the Materials Management Information System’s Contract Manager module.
Compile monthly supply-utilization trending reports and validate that contractual changes and new contracts operate consistently with Supply Chain policies.
Assess data integrity across the MMIS item master, contract module, and e-commerce use.
Provide counsel and support to Purchasing staff, Supply Chain management staff, and other identified areas regarding contract pricing and discrepancies.
Monitor, review, dispute, and reconcile contract and pricing discrepancies through weekly meetings with the Medical Center’s primary distributor and monthly reconciliation reports.
Work with Supply Chain staff, Purchasing staff, and vendors to resolve outstanding invoice discrepancies in a timely manner.
Support efficient contract administration, including appropriate loading and filing related to the contracting database.
Address customer-service issues while maintaining quality service and respecting the dignity and confidentiality of patients and Medical Center information.
Research and collect data from hospital departments as needed to support Supply Chain needs.
Assist with gathering information for Supply Chain Services communications and distribution.
Adhere to Operation Excellence Standards of Performance and uphold Medical Center performance standards.
Meet multiple and sometimes conflicting deadlines while working under pressure.