Agroforestry Contracts Coordinator

The Nature Conservancy•New York, NY

4d•$50,000 - $70,000•Remote

About The Position

The North America Agroforestry Contracts Coordinator will be responsible for a variety of activities in support of the program’s approved tactics and in support of the strategic priorities of the team. They will complete activities with multiple variables, setting realistic deadlines and managing the timeline. They will provide guidance in satisfying requirements based on extensive knowledge of policies and procedures. The Coordinator will be responsible for ensuring timely and accurate payments including but not limited to vendors, project partners and farmers who have met contractual obligations to implement agroforestry practices. The Coordinator will provide technical leadership and support to plan, direct, and implement effective processes for managing the contracts and payments, and lead communication efforts related to their execution. They will be responsible for scheduling and coordinating virtual and in-person meetings with vendors, project partners and/or producers as necessary to provide updates on process requirements. Duties may include assisting in the development of reports by collecting, assembling, and analyzing various types of programmatic data (both internal audiences and external project partners and funders). The Coordinator will handle inquiries about program activities and assist in the development of program materials and correspondence. They will work cooperatively with Conservancy staff, providing information necessary to make decisions and solve problems. The Coordinator may communicate on behalf of their supervisor with internal and external sources including staff, donors, vendors, and businesses in order to coordinate arrangements, convey information, and ensure successful execution of the program. The Coordinator will take on additional duties to enhance the work of the team, including, but not limited to, enhancing the systems and tools used by the team. They will keep up-to-date on market trends and best practices and adapt processes in order to improve services. The position will include limited travel, and may include limited work in the evenings and weekends as needed.

Requirements

Bachelor’s degree and 2 years related experience or equivalent combination.
Experience coordinating administrative processes.
Experience generating reports and interpreting data.
Experience in business writing, editing, and proofreading.
Experience organizing time and managing diverse activities to meet deadlines.
Experience working across teams and communicating with a wide range of people.
Experience managing contracting and payment processes.

Nice To Haves

Experience engaging with and serving farmers
Demonstrated experience using diplomacy and tact to build strong relationships
Knowledge of current trends in regenerative agriculture and/or agroforestry

Responsibilities

Work within scope of program’s strategic goals.
Act independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to supervisor.
Coordinate projects with several variables, working within a defined timeline and budget.
Demonstrate sensitivity in handling confidential information.
Perform non-routine analysis, research and follow-through.
Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements.
Financial responsibility includes purchasing, processing invoices, contracting with vendors, and assisting with budget preparation.
May act as a resource to others to solve problems and act in supervisor’s stead when instructed.
Provide input through project teams for the improvement of existing programs.
Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
Work is diversified and may not always fall under established practices and guidelines.
May require occasional domestic travel for multi-day retreats, meetings, and conferences.
May work flexible hours, including off-hours calls, to coordinate with staff, partners and suppliers across the US.