Contracts Coordinator

Silvus Technologies•Los Angeles, CA

1d•Hybrid

About The Position

Silvus Technologies, a leader in advanced MANET and MIMO communications systems, is seeking a Contracts Coordinator to provide administrative and clerical support to the legal and contracts department. This role involves reviewing contracts, managing deadlines, document processing, and ensuring compliance with laws and regulations. The position also includes general clerical assistance and handling special projects to enhance the Legal and Compliance department's policies and procedures. This role is based at Silvus Technologies’ headquarters in West Los Angeles, CA, with a hybrid schedule requiring a minimum of 3 days onsite per week (Mondays, Wednesdays, and Thursdays).

Requirements

Bachelor’s degree in Business Administration, Legal Studies, or a related field (will consider Mid-Senior Paralegal experience in lieu of degree).
2 years of legal administrative assistant, paralegal, or business operations experience.
Prior experience in a fast-paced office environment, managing multiple deadlines.
Strong computer skills and proficiency with Microsoft Word and Excel.
Excellent written and oral communication skills, including reading comprehension.
Self-motivated and ability to work independently in a fast-paced environment.
Strong legal drafting skills and attention to detail to assist with writing and revising contracts, NDAs, and other legal documents, ensuring accuracy and adherence to company policies.
Strong organizational skills with the ability to manage multiple projects and tasks with competing priorities without sacrificing accuracy or efficiency.
Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
All employment is contingent upon the successful clearance of a background check and drug test.

Responsibilities

Independently negotiate and execute non-disclosure agreements, terms and conditions, and other agreements within company guidelines.
Monitor the Legal department inbox and prioritize, track, allocate and resolve legal requests and/or follow-up within or outside of the department as necessary.
Advise the Sales Administration team regarding legal certifications, customer forms, and information requests.
Draft and revise written policies and procedures based on instructions from the Director of Legal and the Contracts Manager.
Work on Independent legal-related projects, such as identifying and retaining vendors to implement legal requirements, reviewing and executing requirements for joining the consortium, and sourcing and obtaining insurance policies.
Maintain compliance, facility security, and training calendars.
Schedule meetings and ensure timely notice of upcoming deadlines.
Manage compliance records and execution of contracts in contracts management system.
Assist with compliance/security audits and other tasks necessary to maintain and monitor compliance with policies and regulations.
Adapt and update templates to prepare new legal documents.
Manage vendors and subcontractors, including file maintenance, invoice review, cost proposal assistance, and monitoring deadlines.
Maintain and track Silvus’ government property inventory.
Perform other related duties of which the above are representative.