Contracts and Insurance Specialist

Sole Construction Partners•Gibsonton, FL

22d

About The Position

Sole Construction Partners provides shared services—including HR, finance, IT, and operations support—to affiliated construction companies. The Contracts and Insurance Specialist supports contract administration, subcontractor and vendor insurance compliance, risk management, and project teams. The role is suited to an adaptable, collaborative communicator who approaches challenges positively, prioritizes client satisfaction, solves problems proactively, and leads by example. The specialist drafts, reviews, and processes construction contracts and related documents; maintains contract records and milestone tracking; coordinates contract execution; and assists with subcontractor and vendor pre-qualification. The role also tracks insurance documentation, verifies coverage against contract and project requirements, coordinates resolution of coverage deficiencies, and supports risk management and audits. Additional duties include maintaining files, responding to project documentation needs, and preparing status and compliance reports.

Requirements

At least 5 years of experience in construction administration, contract management, or insurance compliance.
Knowledge of construction contract types, such as residential building, AIA, lump sum, GMP, and cost-plus.
Familiarity with construction project insurance requirements, including general liability, workers’ compensation, auto, and umbrella coverage.
Proficiency in Microsoft Office Suite, including Excel, Word, and Outlook.
Strong organizational skills and attention to detail.
Ability to work independently and collaboratively as a team player.
Adaptability and willingness to learn and embrace change and growth.
Positive approach to challenges and ability to thrive under pressure.
Commitment to client satisfaction and willingness to go the extra mile for clients.
Proactive problem-solving skills.
Excellent communication and relationship-building skills.
Ability to lead by example.

Nice To Haves

Bachelor’s degree in Business, Construction Management, Paralegal Studies, or a related field preferred.
Experience with Procore, Viewpoint, or similar software is a plus.

Responsibilities

Draft, review, and process construction contracts, subcontracts, purchase orders, and change orders.
Maintain accurate contract logs, documentation, and tracking systems.
Monitor contract dates and milestones, including expiration, renewal, deliverables, and liquidated damages.
Coordinate contract execution and distribution to internal teams and subcontractors.
Assist with pre-qualification of subcontractors and vendors by collecting compliance documentation and checking that minimum company standards are met.
Track and verify subcontractor and vendor certificates of insurance, endorsements, and waivers.
Ensure parties meet insurance requirements specified in contracts and project specifications.
Maintain current insurance records and track expirations using automated alerts or calendars.
Work with insurance brokers and subcontractors to resolve insurance deficiencies or lapses in coverage.
Support risk management by reporting non-compliance and ensuring corrective actions are taken, working with the field as necessary.
Maintain organized electronic and physical files for contracts, insurance, and related documents.
Support project teams with documentation requests, insurance questions, and contract coordination.
Assist with audits and provide documentation to internal and external stakeholders.
Prepare reports and summaries regarding contract status, insurance compliance, and risk exposure.