Contracts and Compliance Coordinator - Hope Channel International (HCI)

General Conference of Seventh-day Adventists•Silver Spring, MD

33d•$26 - $37

About The Position

The Contracts and Compliance Coordinator manages end-to-end processing of agreements and supports legal compliance. The role oversees contract requests, approvals, signatures, records, payouts, deliverables, and processing updates using Conga, DocuSign, and Monday.com. It also coordinates music clearances, maintains copyright and image-release records, supports trademark processes in collaboration with the Office of General Counsel (OGC), and ensures release documentation for events and field recordings is complete. The position performs contract management with minimal supervision and conducts due diligence as requested by the VP for Finance and Administration. Regular, reliable attendance and membership in good standing in the Seventh-day Adventist Church are required.

Requirements

Bachelor’s degree (BA/BS) or equivalent in a business-related field; appropriate successful work experience may be accepted in lieu of scholastic requirements.
Three or more years of relevant work-related experience.
Proficiency in project tracking software, document management, and scheduling tools.
Well-developed knowledge of the principles, policies, and beliefs of the General Conference and the Seventh-day Adventist Church.
Ability to maintain a neat and orderly work area and a pleasant disposition when dealing with others.
Knowledge of current office procedures, office equipment, and computer software, including MS Word, Excel, and Outlook.
Strong organizational and communication skills, including well-developed written and verbal English-language abilities.
Ability to manage multiple workflows, meet deadlines, and coordinate across OGC, HCI, and external vendors.
Ability to work in an organized manner under pressure or with interruptions and reliably follow through on assignments.
Ability to facilitate effective communication among departmental staff, other departments, and other personnel.
Must be a member in regular standing of the Seventh-day Adventist Church.

Responsibilities

Oversee beginning-to-end processing of Independent Contractor Agreements (ICA), Master Agreements (MSA), Memoranda of Understanding (MOU), and License Agreements (LA).
Facilitate contract requests through Conga, track progress, obtain required legal and financial approvals, and execute signature processes using DocuSign.
Maintain accurate records and filing systems, and provide status updates through the Monday project management board.
Monitor and communicate peak contract-processing times to staff.
Ensure contract payouts and deliverables are in good order.
Coordinate music-clearance requests and maintain the copyright spreadsheet.
Manage image-release forms and the associated database.
Support trademark processes by liaising with OGC on name verification and filing.
Ensure release documentation for events and field recordings is completed and in good order.
Perform contract management duties with minimal supervision.
Conduct due diligence as requested by the VP for Finance and Administration.
Maintain regular and reliable attendance.
Perform other duties as assigned.