Contracts and Budget Manager-Rural Health Transformation Program (RHTP)

Northeastern University•Portland, ME

About The Position

The Contracts and Budget Manager provides day-to-day contracting and financial administration support for the Roux Institute at Northeastern University’s work as a Consolidated Partner to the Maine Department of Health and Human Services on Initiative 5 (Sustainable Rural Health Ecosystems) of Maine’s Rural Health Transformation Program. The initiative includes identifying, subcontracting with, and managing Contracted Vendors; administering pass-through funds; and managing Department-approved Hospital Efficiency Funds distributed to a cohort of Maine rural hospitals. The role works closely with Northeastern University’s Office of General Counsel and finance teams to support sub-award agreements, consultant and vendor contracts, and hospital efficiency fund agreements, and to track related compliance and invoicing requirements. It connects Roux program leadership, University central offices, vendors, and hospital partners, helping contracting and payment processes proceed efficiently and in compliance with University policy, Department requirements, and State and Federal (CMS) requirements. The position calls for strong financial and organizational capabilities, comfort with contracts, spreadsheets, and government documentation, and the ability to track agreements and deadlines in a fast-moving, high-visibility initiative.

Requirements

Bachelor’s degree required; business administration, public administration, finance, or a related field preferred.
Four to six years of relevant experience in contract administration, grants or financial administration, or a similar operations role.
Knowledge of sub-award agreements, consultant contracts, invoicing, and basic compliance requirements, including insurance certificates, W-9s, and scopes of work.
Strong attention to detail and discretion when handling sensitive financial and contractual information.
Excellent organizational and time-management skills, including the ability to track a high volume of agreements, deliverables, and deadlines across multiple vendors and hospitals.
Strong written and verbal communication skills and ability to liaise professionally with University offices and external vendors and hospital administrators.
Proficiency with Excel and other Microsoft Office products and University financial or procurement systems such as Workday or an equivalent; willingness to learn new systems.
Ability to work independently, exercise sound judgment, and escalate issues appropriately.

Nice To Haves

Experience supporting contract or sub-award processes, such as drafting or routing agreements, tracking approvals, and coordinating with legal or finance offices.
Previous experience in grant administration.
Experience in a university, government, or grant-funded environment.

Responsibilities

Provide day-to-day contracting and financial administration support across the Rural Health Transformation Program initiative.
Support execution of sub-award agreements, consultant and vendor contracts, and hospital efficiency fund agreements in coordination with the University Office of General Counsel and finance teams.
Track compliance and invoicing requirements associated with agreements and funding.
Help coordinate contracting and payment processes among Roux program leadership, University central offices, external vendors, and hospital partners.
Track multiple agreements, deliverables, and deadlines across vendors and hospitals.
Escalate issues appropriately when navigating University policy or compliance questions.