Contracts Analyst

Commonwealth of Massachusetts • Boston, MA

9h • Onsite

About The Position

The Lemuel Shattuck Hospital, operated by the Massachusetts Department of Public Health (DPH) is seeking an experienced and skilled professional to serve as a Business Management Specialist. This position reports to the Director of Contracts Management and will be responsible for developing bid specifications, overseeing procurement process, making procurement recommendations, and managing contracts for compliance with performance specifications for over $7.2 in programmatic equipment and operational services contracts.

Requirements

• Understanding of the principles and practices of business management
• Familiarity with the methods of general report writing
• Ability to assess data for applicability, draw conclusions, and recommend actions
• Proficiency in understanding, explaining, and applying relevant laws, rules, policies, and procedures
• Expertise in preparing charts, graphs, and tables
• At least three (3) years of full-time or equivalent part-time, professional experience in business administration, business management or finance/accounting, or any equivalent combination of the required experience and substitutions below.
• Incumbents may be required to have a current and valid motor vehicle driver's license at a class level specific to assignment.

Nice To Haves

• Comprehension of state purchasing procedures including terminology
• Insight into state budgeting and accounting procedures including terminology
• Awareness of agency procedures and guidelines governing purchasing
• Capability to handle confidential information with discretion

Responsibilities

• Initiates procurement for expiring contracts and responds to request for new services
• Analyze contract proposals and related documents to determine compliance with established criteria and procedures. Recommend award for contracts for goods or services.
• Recommend amendments including contract extensions and increases and decreased in budgeted amounts. Enters and amends contracts and engagement forms into the DPH Procurement Tracking System (PTS)
• Monitors contract expenditures against contract budgets. Reconcile expenditures using MOSAIC and Information Warehouse. Submit financial and statistical reports as requested
• Develops and/or maintains processes to ensure regular receipt of accurate invoices and provide timely problem resolution, as necessary
• Compiles, analyzes, and synthesizes data for Director to identify trends, patterns and potential cost-savings. Present accurate and concise report of findings both verbally and in writing.
• Recommend changes in policies and procedures to improve the quality of service, as needed.

Benefits

• Comprehensive Benefits
• outstanding suite of employee benefits that add to the overall value of your compensation package
• work experience that supports you, your loved ones, and your future

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree