Contracts Analyst

La Mesa-Spring Valley School District•Spring Valley, CA

About The Position

Under the direction of the Director, Business Services, the Contracts Analyst determines procurement methods and formulates, prepares, and finalizes bids, contracts, license agreements, service agreements, maintenance agreements, and equipment leases. The role ensures that contract and formal bid activities comply with federal, state, and District codes, regulations, laws, and policies. The position is 8 hours per day and 260 paid days per year. The recruitment will establish promotional and open eligibility lists, with promotional candidates considered first. The eligibility list will be effective for six months and is intended to fill one current vacancy. The examination process may include a written exam, performance and/or technical oral examination; the merit exam is by invitation only and examinations are by appointment.

Requirements

A bachelor's degree in business, accounting, finance, public administration, or a related field, or an equivalent combination of education and experience.
Three years of professional experience purchasing and contracting for goods and services in a public agency.
Successful passage of the District's Job Related Proficiency Test.
Valid California Class C driver's license and evidence of insurability.
Knowledge of accounting and reporting for service contracts and purchase agreements.
Knowledge of correct English usage, grammar, spelling, punctuation, and vocabulary.
Knowledge of District organization, operations, policies, and objectives; office organization systems; and modern office practices, procedures, and equipment.
Knowledge of contracting and purchasing methods and terminology, real estate transactions, insurance, and accounting.
Knowledge of public contracting and purchasing, including contracting with independent consultants, and of state codes, regulations, and District policies related to school contracting and purchasing.
Ability to analyze laws, regulations, and situations accurately and recommend policy revisions or effective courses of action.
Ability to communicate orally and in writing with tact, patience, and courtesy, and to establish and maintain cooperative working relationships.
Ability to confer with vendors, school and District administrators, contractors, government agencies, and others.
Ability to maintain records, prepare reports, and meet schedules and timelines.
Ability to plan, organize, and manage contracting and purchasing office systems.
Ability to prepare and monitor service and purchase contracts and agreements; conduct research; compile data for complex reports; and prepare specifications, procedure manuals, vendor lists, bid schedules, correspondence, and other written materials.
Ability to read, interpret, apply, and explain rules, regulations, policies, procedures, agreements, contracts, and insurance policies.
Ability to solicit and evaluate bids and recommend contract awards in accordance with established guidelines, regulations, and state laws.
Ability to understand and use complex software programs and work independently with little direction.

Nice To Haves

California public school district experience is preferred.

Responsibilities

Analyze agreements, terms, and conditions; provide direction and recommendations; and implement contract modifications.
Respond to inquiries about contracts, service agreements, maintenance agreements, and equipment leases with accurate, consistent, and timely information.
Assist the Director, Business Services, with orienting and training District managers and staff on contract formats, technical correctness, and proper procedures.
Communicate and coordinate with District personnel and departments, attorneys, insurance representatives, consultants, inspectors, and others to facilitate purchasing and contract operations.
Develop, analyze, and evaluate complex bid specifications to ensure they meet District needs and comply with California statutes and District procurement and contracting policies before Board agreement and approval.
Develop, analyze, implement, and retain contract evaluation criteria to support contract award recommendations.
Evaluate requisitions, determine appropriate procurement methods, and initiate bidding processes.
Maintain electronic data, track contracts, budgets, and related documents, and monitor invoice payments.
Monitor customer satisfaction with goods and services, resolve complaints, and improve the quality of purchased services and products.
Negotiate contract terms and conditions with consultants and suppliers, and coordinate and finalize agreements and contracts for submission for Board action.
Prepare, implement, and retain written materials related to contracts, public works contracts, bidding, requests for qualifications, and proposals; document and support bidding processes and maintain project records.
Research products, contractors, suppliers, equipment, and regulations to identify options that can improve efficiency, effectiveness, or safety and ensure contracts conform to regulations and budget guidelines.
Review, research, and analyze laws, regulations, proposed legislation, and policies; assess potential impacts, recommend revisions to District policies and procedures, and assist staff with updating and maintaining Board policies and regulations.
Attend and participate in meetings, in-service trainings, workshops, and conferences.
Perform other related duties as assigned.