Contracts Administrator

University of Colorado•Aurora, CO

12d•Remote

About The Position

The contracts administrator is a position within the University of Colorado Office of Regulatory Compliance, Clinical research contracts team. As a key member of the contracting and agreements support team, this position encompasses a wide variety of duties and responsibilities. This individual works extensively with professionals in all areas of the University and affiliates to assist with the ongoing support of the contracting function. The work involves a variety of systems including but not limited to OnCore, Formstack, and InfoEd. The position requires work involving a wide variety of duties and responsibilities. This individual works extensively with professionals in all areas of the University and affiliates to assist with the ongoing support of the contracting function. The work involves a variety of systems including but not limited to OnCore, Formstack, and InfoEd.

Requirements

A bachelor’s degree in public health, public administration, social/behavioral sciences, physical sciences, nursing, healthcare, finance, accounting, business administration, business, or a directly related field from an accredited institution and 1 year of professional level experience in a fast paced, high volume customer service or support role.
A combination of education and related Technical/paraprofessional experience may be substituted for the bachelor’s degree on a year for year basis.
A certificate from an accredited paralegal training program and 2 years of relevant experience may substitute for the bachelor's degree.
Applicants must be legally authorized to work in the United States without requiring sponsorship.
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Demonstrated commitment and leadership ability to advance diversity and inclusion.
Excellent analytical skills including the ability to apply basic math skills
Exceptional customer service skills; team-oriented
Organizational and time management
Microsoft Office Suite applications, including Word and Outlook
Edit documents based on policy and procedure
Identify issues and escalate for discussion
Work in a high-volume office with deadlines.
Understand and interpret applicable laws, policies, regulations, rules, guidelines, etc.

Nice To Haves

Experience in higher education grants and contracts administration
Experience with industry-sponsored clinical research contracts

Responsibilities

Coordinate contracting documents for contract associate review and redline.
Send the redlined agreement(s) to the outside party/sponsor for review.
Respond to follow up correspondence and send to reviewer for additional review, input or clearance to start signatures.
Manage the signature process using Adobe sign or Docusign, obtaining all required signatures.
Identify and escalate issues as needed.
Provide a fully executed copy of the document to all parties.
Upon full execution of the document, update correspondence file, and complete closeout of the file.
Communicate clearly and effectively with appropriate faculty and staff to ensure comprehension of final set of terms and conditions.
The contract administrator will be responsible for helping manage the general-purpose contracts inbox, which includes intake of clinical trial agreements (CTAs), Material Transfer Agreements (MTA), Confidential/Non-Disclosure Agreements (CDA/NDA), and other contract documents.
The contract administrator will answer and triage incoming emails.
This position will also be responsible for processing contract amendments, date extensions, and Formstack submissions.
Participate with other team members in the development of practices and procedures in areas in need of development/improvement.
Help identify, discuss, and solve workflow issues common to the clinical research contracting process.
Assistance is provided by attending meetings, researching issues, and drafting reports.
Assist with special projects as assigned.
Provide coverage as needed
Willingness to help find answers to questions that are outside area of expertise.
Other duties as assigned