Contracts Administrator

Aston Carter•Dracut, MA

5d•Onsite

About The Position

The Contract Administrator will aid the Contracts Manager by overseeing and managing the entire process surrounding construction projects. This includes but is not limited to managing bids, drafting/administering contracts and maintaining construction project records, and financial accounting duties. This is a 5 day in-office position at our Lunenburg, MA Headquarters.

Requirements

High attention to details and able to be multi-functional and tasks related to
Basic accounting and financial knowledge
Display a professional and courteous attitude to co-workers, supervisors, and public always.
Ability to interact with sub-contractors, other employees, state resident engineers and different levels of management.
Good working knowledge of Microsoft Office Suite (Outlook, Excel, PowerPoint, Word).
Developed analytical and problem-solving abilities
Comfortable working with several different software’s (e.g., ViewPoint, EBO, OnBase, Proactis, B2W, etc.)
Excellent interpersonal skills.
Excellent written and verbal skills, strong interpersonal skills and ability to diplomatically handle challenging situations.
Self-motivation and ability to work with minimal supervision.
Must be able to work in a fast-paced and high stress environment in a team orientated atmosphere.
Priority emphasis and strong time management skills.
Ability to speak effectively to customers or employees of an organization.
Expertise with Microsoft Office Suite, particularly Excel, PowerPoint and Word.

Responsibilities

Oversee the bidding process which includes but is not limited to: researching for upcoming bids, pulling plans and specifications, relaying pertinent information to decision makers, collaborating with estimators to compile bid packages for submission, reviewing bids for accuracy, coordinating delivery of bids, sending out bid results, maintaining up-to-date files, entering bid information into system.
Draft and review contracts highlighting all terms and requirements for a projects, working with contracts administrators on all subcontracts.
Maintain all documents and records pertaining to the construction contract process in a manner that complies with record-keeping practices.
Prepare various construction contract documents including contracts, purchase orders, and change orders.
Review daily materials batch and job progress reports for accuracy.
Review and process project invoicing; reviewing quantities, verifying subcontractor quantities and payments, reviewing projects profit and losses and various other reports for accuracy
Establish and maintain spreadsheets, logs, etc. related to tracking construction contract documents i.e., daily crew tonnages, jobs, police details, etc.
Establish and maintain construction records pre-construction through project close-out.
Prepare, request, and maintain documents required for state EEO/EBO system.
Assist with weekly and monthly financial reporting.
Setup projects by exporting from B2W and importing to ViewPoint.
Request insurance certificates from insurance companies.
Request bid bonds/performance & payment bonds from insurance companies.
Ensure compliance with contractual terms and conditions.
Assist with other project related document processing and administration as needed.
Assist Project Managers, Superintendents, Estimators, and MassDOT resident engineers.
Various other duties as assigned or required by Contracts Manager.