Contracts Administrator- Real Estate Construction

Turner & Townsend • Boise, ID

6h • Onsite

About The Position

Turner & Townsend are seeking a Contract Administrator to work directly with project teams to initiate projects, manage vendors, execute contracts, liaise with internal stakeholders to gain approvals, review invoices and manage the financial administration of this complex development program.

Requirements

• Bachelor’s degree in construction management, architecture, engineering or field related to construction.
• A minimum 3-5 years of applicable experience
• Working knowledge and experience of various forms of national and international forms of contracts for the delivery of construction projects.
• Experience working in a multi-contracted environment.
• Supporting contract development and administration experience across a variety of sectors including data centers, retrofits, and/or real estate; client-side.
• Experience in developing and implementing contracting strategies, including quantification, and allocation.
• Identifying potential risks of contract changes may pose to the company.
• Experience in contract development, supporting drafting of bespoke contract schedules and clauses, and reviewing contract documents prepared by others.
• Working knowledge of contract pricing mechanisms within the standard forms.
• Managing inputs from other professional team members, including technical, legal, and commercial/financial.
• Ability to liaise with and coordinate multiple stakeholders to develop robust contract documents.
• Strong communication skills

Nice To Haves

• Experience in the development and procurement of GMP’s/Lump Sum or similar project-financed projects is desirable.

Responsibilities

• Convert defined scope, deliverables and fee structures into templated contract formats.
• Review contracts for accuracy and completion, route contracts for approvals, and upload to contract repository.
• Liaise with the in-house legal team regarding contract compliance.
• Track all contracts and facilitate business and legal approvals; proactively follow up with approvers during the contract life cycle.
• Ensure contracts are submitted through the correct workflow.
• Generate and manage purchase orders to accompany executed contracts.
• Assist vendors in establishing their supplier account.
• Support vendor contacts through the established contract and invoice payment procedures.
• Collaborate with the project team to ensure projects have sufficient funding to execute work.
• Validate vendor invoices and payments against contract, purchase order and supporting documents to ensure adherence to agreed terms and conditions as well as checking for billing errors such as duplication, math errors, missing backup.
• Assist in resolving issues related to invoices, purchase orders and payments by working closely with vendors and internal Accounts Payable (AP) team.
• Track invoices from submission for review through to payment, ensuring vendors follow invoice submission requirements and AP processes the invoices correctly.
• Manage the invoice log and dashboard to ensure all invoices are captured, issues categorized, and metrics are accurately calculated.
• Assist in compiling monthly reports for Client approval.
• Provide additional financial administration support to project teams and Central Services departments as required.
• Ensure that the Project Financial Accounting Process is carried out in accordance with the Project Financial Accounting Procedure and the Project Financial Accounting Plan.
• Support projects through both internal and external audits.
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

Benefits

• A great place to work, where each person has the opportunity and voice to affect change.
• Support a healthy, productive and flexible working environment that respects work-life balance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level