Contracts Administrator

Nammo Defense Systems, Inc•Perry, FL

11d•Onsite

About The Position

Nammo Perry designs, develops, and produces munitions and pyrotechnic products for the U.S. Department of Defense. The Contracts Administrator prepares, negotiates, reviews, and approves company contracts and purchase orders, including sales and purchase contracts. The role ensures contractual compliance with legal and regulatory requirements, supports company objectives, manages contract records and changes, and identifies risks in contract terms to help reduce costs and maximize profits. The position supports Business Development and Program Managers with proposals, sales objectives, daily contractual operations, contract data, and required submissions. It also maintains accurate information in D365, supports invoicing and audits, and communicates contractual requirements to internal stakeholders. The employee must follow company policies, safety and environmental standards, housekeeping practices, and applicable labor, EEO, and affirmative action requirements. The schedule is Monday through Thursday, working 10-hour days. The role may require travel and working beyond the scheduled workday, including nights and weekends, when needed. Candidates must pass drug testing, including random testing, and meet the listed vision, hearing, mobility, and paper-handling requirements.

Requirements

Bachelor of Science degree in Business Administration or a related field or degree.
Three years of relevant experience in contract management.
Working knowledge of legal and compliance requirements involved with defense contracts.
Familiarity with accounting procedures and Generally Accepted Accounting Principles.
Excellent writing skills.
Keen attention to detail.
Strong analytical and organizational skills.
Ability to work with varying seniority levels, including staff, managers, and external partners.
Must submit to and pass a drug test under the Company Drug-Free Workplace Policy, including random testing.
Must have good vision, which may be corrected.
Must have no known hearing loss, which may be corrected.
Must be able to stand, walk, or sit for prolonged periods.
Must be able to travel.
Must have stamina to work beyond the scheduled workday when needed, including nights and weekends.
Must be able to pick up, handle, and otherwise work with paper.

Responsibilities

Review, negotiate, and approve contracts and purchase orders.
Maintain contractual records in accordance with company record-retention requirements and federal policy.
Ensure compliance with contractual terms and conditions and monitor compliance with legal standards.
Prepare sales and purchase contracts.
Explain contract terms and conditions to managers.
Manage contract renewals and modifications.
Liaise between project managers and other parties.
Ensure timely payments and delivery of services.
Analyze risks associated with specific contract terms.
Monitor legislative changes and coordinate with the legal department as needed.
Track and monitor monthly sales through completion.
Ensure internal controls support accurate invoicing and participate in internal and external audits.
Update and maintain accurate D365 records, including forecast orders and sales, actual and planned shipments and invoicing, and contractual due dates.
Assist Business Development in preparing proposals responding to customer Requests for Proposals and Requests for Quotes, including maintaining accurate past-performance records.
Participate in contract review meetings to support Business Development and Program Manager sales objectives.
Provide contractual support to Program Managers in day-to-day operations.
Track and maintain contract data records lists (CDRLs) and other contractually required data items, ensuring timely submission and compliance.
Communicate contractual requirements to relevant internal customers.
Adhere to company policies and procedures, safety and environmental standards, and good housekeeping practices.
Maintain good employee relations and adhere to the Affirmative Action Plan, labor laws, and EEO rules and regulations.
Perform other duties as assigned.