Contracts Administrator
About The Position
Always there. Anywhere. That’s us! A team committed to delivering inspired solutions for a better world. We care for our communities and each other, and we are committed to showing up for those who need us. We value and encourage diversity, and we have the courage to do the right thing, even when it’s hard. If you’re someone who is a detail-oriented person, enjoys collaborating with others, and thrives on managing a variety of administrative activities - we’d love to hear from you. We are seeking a Contracts Administrator to join our dynamic, supportive, and mighty team at the Langley Branch location. Reporting to the Contracts Manager, Contracts Administrator is responsible for the coordination and administration of sales and lease contracts related to space rentals and workforce housing projects. In this active environment, this position will play a key role in ensuring execution excellence by interfacing with various members of the sales and service team as well as with the client. This is an in-office position.
Requirements
- Post‑secondary education from a recognized technical school, college, or university, along with 3+ years of experience in construction or a related professional services environment.
- Strong background in administration, facilities coordination, and project support, including assisting with project documentation and workflow management.
- Proven experience with project setup and close‑out processes, including activations, terminations, and documentation finalization.
- Hands‑on experience with procurement activities, such as processing, receiving, and completing purchase orders.
- Proficiency in SharePoint, Oracle, and MS Office (Word and Excel), with strong organizational, multitasking, and administrative skills.
- Ability to interpret contract terms and conditions, and familiarity with key industry regulations such as the Builders Lien Act, Occupational Health and Safety Act, and Workers’ Compensation Act.
Responsibilities
- Review and analyze sub-contractor and client contracts to determine deliverables are understood and that any required documentation is received.
- Manage a variety of administrative, accounting and coordination activities such as reporting, coding, and submittal of invoices.
- Be the primary interface with the client post-sale of space rental units for matters relating to, the rental business and thrives on managing project coordination activities such as collection of security deposits, registration of insurance certificates, and supporting with invoicing and payment collection activities.
- Administer each contract in accordance with the prescribed terms and conditions.
- Expert on working and managing spreadsheets and ensuring information is current and accurate.
- Assist in the management of sub-contractor and vendor service agreements to ensure compliance to agreed terms as well as continuously ensuring insurance and safety records are kept current.
- Comfortable managing sub-contractors and vendor service agreements to ensure compliance with agreed terms.
- Strong understanding and interest in applying accounting principles.
- Other duties as assigned.
Benefits
- Salary 63-68k cad + Incentive and competitive benefits.
- Vacation days, Flex days and a well-being day.
- Opportunity to work under a great and supportive leadership team.
- Diverse, inclusive, progressive, and safety-oriented culture.
- Opportunity to see your ideas come into action and many more!
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
