Contracts Administration Specialist - In-Person | Schulte Hospitality Group

Schulte Hospitality Group • Louisville, KY

23h • Onsite

About The Position

Schulte Hospitality Group is seeking a dynamic, service-oriented Contracts Administration Specialist to join their team. SHG is an organization whose success is rooted in its service culture. Their mission is to exude hospitality, be respectful and authentic, prioritize the needs of their internal and external stakeholders above their own, and continuously strive to make a positive impact in all they do. They are passionate hoteliers eager to add like-minded people to their rapidly growing team! SHG provides a rewarding, fun and flexible work environment, exciting perks, an atmosphere designed to encourage and promote career growth within the company and a robust benefit package.

Requirements

• Two (2) or more years of experience in contract administration, contract management, legal support, compliance, or a related business function.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong analytical, problem-solving, and critical thinking skills with the ability to identify process improvement opportunities.
• Excellent verbal and written communication skills with the ability to collaborate effectively across corporate departments, hotel operations, vendors, and property owners.
• Ability to manage multiple priorities, meet deadlines, and adapt in a fast-paced, growing hospitality environment.
• Demonstrated commitment to confidentiality, professionalism, and delivering high-quality customer service.
• Extremely detail-oriented
• Strong organizational, verbal and written communication skills
• Ability to multi-task, self-direct and self-pace
• Ability to maintain a high level of confidentiality

Nice To Haves

• Bachelor's degree in Business Administration, Legal Studies, Hospitality Management, or a related field preferred. Equivalent work experience considered.
• Experience working with Contract Lifecycle Management systems or document management platforms preferred.
• Strong organizational skills with the ability to manage large volumes of contracts and documentation while maintaining exceptional attention to detail.
• Experience conducting document reviews, contract audits, or data validation activities preferred.
• Experience utilizing AI tools or emerging technologies to improve workflow efficiency and automate routine administrative tasks is preferred.
• Experience supporting acquisitions, divestitures, or multi-location operations is a plus.

Responsibilities

• Manage the full contract lifecycle for a growing portfolio of hospitality properties, ensuring timely review, execution, renewal, and archival of agreements.
• Maintain and optimize the company's contract management system by ensuring contracts, amendments, and supporting documentation are organized, accurately indexed, and easily retrievable.
• Perform routine contract audits to validate data integrity, ensure contract completeness, identify missing or expired agreements, and maintain compliance with company standards.
• Lead ongoing contract cleanup and organization initiatives to improve reporting accuracy, searchability, and operational efficiency across the contract repository.
• Leverage artificial intelligence tools and emerging technologies to streamline contract administration, improve data extraction and analysis, automate routine processes, and enhance overall team productivity.
• Partner with Legal, Operations, Risk Management, Finance, and other business stakeholders to facilitate contract execution and ensure compliance with company policies.
• Monitor contract expiration dates, renewal terms, insurance requirements, and key obligations, proactively communicating upcoming deadlines to business partners.
• Develop and maintain contract templates, standard operating procedures, and documentation to support consistency and process improvement.
• Generate reports and dashboards related to contract status, audit findings, system utilization, and portfolio metrics for leadership.
• Assist with due diligence activities for acquisitions, dispositions, and new management agreements by organizing and auditing contract documentation.
• Evaluate contracts received from various sources, obtain related Certificates of Insurance, coordinate approval of contracts, issue completed contracts to applicable parties, input contract data in tracking system and file related documentation electronically.
• Work with various teams regarding acquisition & divestiture processes.
• Complete additional departmental responsibilities, as assigned.

Benefits

• Work Today, Get Paid today, with Daily Pay!
• Free Telemedicine and Virtual Mental Health care access for All Associates starting day one!
• Multiple Health Insurance and Life Insurance options
• 401k Plan + Company Match
• Paid Time Off
• Holiday Pay
• Pet Insurance
• Employee Assistance Program
• Schulte Savings Marketplace Discounts on event tickets, electronics, gym memberships + more!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level