Contract Specialist - Detainee & Crisis Systems
About The Position
The Contract Specialist supports the administration, coordination, and management of county-level contracts and agreements. The position assists with procurement activities, monitors contract compliance, maintains accurate contract documentation, and coordinates communication among internal departments, vendors, and other stakeholders. Under general supervision, the Contract Specialist helps ensure contracts are properly executed, requirements are met, and contracted services are delivered effectively, efficiently, and in accordance with county policies, procedures, and applicable regulations. This is an in-office position; remote work is not available.
Requirements
- Associate’s degree from an accredited college or university in public or business administration, finance, supply chain management, or a closely related field, and one year of experience administering, developing, evaluating, and/or writing contracts; relevant experience and/or education from an accredited college or university may be substituted.
- Alternatively, one year with Pima County in an Administrative Specialist, Contracts and Grants Coordinator-Courts, or closely related position, as determined by the department head.
- Qualifying education and experience must be documented in the Education and Work Experience sections of the application.
- Some positions may require a valid Arizona Class D driver license at application or appointment.
- Successful candidates must complete a post-offer, pre-employment background screening, including verification of work history, education, and criminal conviction history.
Nice To Haves
- At least two years of experience working with, developing, and writing contracts.
- Experience with or knowledge of developing contract proposals and related processes.
- Experience with or knowledge of implementing grants or grant oversight.
- Experience with or knowledge of creating reports and tracking contract timelines, progress, and priorities.
- Experience with or knowledge of contract and financial management systems.
- Experience with or knowledge of healthcare agreements.
Responsibilities
- Assist in preparing and issuing requests for proposals (RFPs), invitations to bid (ITBs), and requests for quotes (RFQs) for public service contracts and agreements.
- Review and evaluate bids, proposals, and quotes to ensure compliance with procurement requirements and specifications.
- Collaborate with internal departments and stakeholders to gather requirements, develop scopes of work, and define contract terms and conditions.
- Coordinate contract negotiations and revisions with vendors, legal counsel, and other parties.
- Prepare and maintain contract documentation, including contracts, amendments, change orders, and correspondence.
- Monitor contract performance, timelines, deliverables, and expenditures for compliance with contractual obligations and budgetary constraints.
- Facilitate communication and collaboration among internal departments, external vendors, and stakeholders involved in contract implementation.
- Assist in resolving issues and disputes related to contract interpretation, scope changes, and performance discrepancies.
- Generate reports and dashboards summarizing contract status, performance metrics, and key milestones.
- Provide administrative support for contract activities, including invoice processing, payment tracking, and budget reconciliation.
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What This Job Offers
Job Type
Full-time
Education Level
Associate degree
