Contract Specialist

El Paso County•El Paso, CO

3d•Hybrid

About The Position

El Paso County Department of Human Services is seeking a Contract Specialist who thrives in a fast-paced, high-volume environment and enjoys variety in their day-to-day work. No two days look the same in this role — you'll juggle multiple contract types across programs like Adoptions, Child Care Assistance, and Foster Care, constantly shifting priorities and problem-solving on the fly. Responsibilities include document drafting, vendor and partner communication, and contract oversight, including data and performance tracking. This isn't a role for someone looking for routine, predictable work. It's built for a self-starter who can prioritize effectively and pivot quickly between tasks — all while keeping sight of the bigger picture: every contract and every payment connects back to real services for adults, families and children in our community. This is a mission-critical role that keeps agreements moving, payments accurate, and providers and families well-supported.

Requirements

High school diploma or equivalent education.
Three years of directly related work experience.
Proficient in the use of software programs relative to the position, including but not limited to Word, Excel, Access, other Microsoft programs and other database programs.
Ability to understand methodology and techniques for program development and evaluation.
Ability to communicate and work effectively with co-workers, prospective and contracted providers, other agencies, and the public.
Ability to efficiently plan, schedule, organize, and meet deadlines.
Ability to assess situations and make prudent and appropriate decisions; ability to apply conflict resolution and problem-solving skills.
Ability to interpret and draw valid conclusions from data.
Ability to use standard office equipment, including computer, fax machine, copier, and telephone.
Maintain regular and punctual attendance.

Nice To Haves

Knowledge of governmental contracting practices and procedures, including the ability to prepare specifications and facilitate the process for informal and formal procurement solicitations preferred.
Knowledge of departmental programs and service delivery systems preferred.
Knowledge of and the ability to apply Federal, State, and County contracting requirements, including those for State and Federal grants.
Strong proficiency in language composition, grammar, editing, and written presentations.
Strong customer service orientation and experience.
Associate’s degree in a related field may substitute for one year of the required experience.
Bachelor’s degree in a related field may substitute for two years of the required experience.
Government contract work experience
Excel experience

Responsibilities

Manages assigned contracts, including contractual oversight, data entry and evaluation, invoice approval, timely renewal, contract disciplinary actions, and customer service.
Works with other County offices and Departments to provide or receive information, and to ensure appropriate contractual rules, regulations, and policies are followed.
Responds in a timely manner to various groups and individuals regarding contractual questions, concerns, and complaints.
Assists in the development of Requests for Proposals (RFP) and other procurement processes (e.g., Invitation for Bid, Requests for Quotes, etc.); evaluates proposals and contractual services to be purchased for programs and projects; participates in proposal and contractual services negotiations.
Develops and negotiates contracts, Memoranda of Understanding (MOU), Intergovernmental Agreements (IGA), and grant applications.
Works with State and Federal offices as required.
Provides consultation to staff and external agencies with regard to contracts, contract development, and compliance.
Meets with individual providers and provider groups to offer guidance in achieving contract objectives and makes policy or procedural recommendations based upon findings.
Analyzes assigned contracts for cost effectiveness and program effectiveness; makes recommendations with regard to findings to leadership.
Analyzes data collected and draws conclusions consistent with professional contract evaluation standards; submits report of same to the leadership.
Serves on community or agency boards and task forces as directed.
Provides public presentations or training on projects as required.
Attends trainings, conferences, and workshops to maintain knowledge and to meet the department's cornerstone requirements.
Performs other duties as required.