Contract Specialist II

RIO GRANDE CO•Denver, CO

9d•$28 - $30•Onsite

About The Position

The Contract Specialist II is responsible for reviewing and administering commercial contracts while supporting accounts receivable and credit operations. This role evaluates contract terms, identifies financial and operational risk, coordinates revisions and approvals, and maintains accurate contract and credit records. The position handles complex matters with minimal supervision, partners with sales, operations, accounting, and legal counsel, and provides guidance and mentoring to members of the Accounts Receivable Team. This position does not have direct supervisory responsibility.

Requirements

A minimum of five years of experience in accounts receivable and/or credit processing.
A minimum of five years of experience in commercial contract review.
Comprehensive knowledge of contract administration, accounts receivable, credit, and collection processes.
Solid understanding of basic accounting principles, fair credit practices, and collection requirements.
Ability to analyze complex issues, exercise sound judgment, work under minimal supervision, and refer only the most complex matters to higher-level staff.
Proven ability to calculate, post, reconcile, and manage accounting figures and financial records accurately.
Excellent written and verbal communication, client service, and internal and external customer relations skills.
Ability to manage multiple matters simultaneously, remain organized, meet deadlines, and prioritize changing work demands.
Strong attention to detail and commitment to accurate documentation and follow-through.
Proficiency in Microsoft Office, specifically Word, Excel, and Outlook.
Valid driver's license, an acceptable driving record, and the ability to drive a standard vehicle between company locations during scheduled work hours, as needed.

Nice To Haves

Associate or bachelor's degree in finance, accounting, business administration, or a related field.
Knowledge of the construction or building materials industry.
Bilingual proficiency in Spanish and English.

Responsibilities

Review commercial contracts, purchase orders, subcontracts, credit agreements, master service agreements, change orders, and related documents for accuracy, completeness, and consistency with Rio Grande Co. requirements.
Evaluate terms involving pricing and payment, billing requirements, retainage, insurance, indemnity, warranties, changes, delays, dispute resolution, default and termination, liens and waivers, and other provisions that may create financial or operational risk.
Identify nonstandard or high-risk terms, summarize the business impact, recommend revisions within approved guidelines, and refer the most complex legal or business issues to the Credit Manager, executive leadership, or outside counsel.
Prepare and coordinate contract redlines, clarifications, supporting documents, approvals, signatures, and final distribution.
Maintain organized contract files, logs, version control, renewal dates, notice deadlines, and other contractual obligations.
Track and obtain required documentation, which may include certificates of insurance, bonds, tax forms, credit documents, lien waivers, and other project or customer records.
Communicate contract obligations and special requirements to sales, operations, accounting, project teams, and other affected departments.
Support the review and processing of customer account and credit applications, including reference checks, credit terms, credit limits, and account maintenance.
Review aging reports and account activity; investigate slow payment, billing disputes, deductions, account changes, and other issues that may affect collection or credit risk.
Research and reconcile invoices, payments, credits, deductions, and account balances in coordination with customers and internal teams.
Support collection efforts and the preparation, processing, and tracking of preliminary notices, notices of intent, lien waivers, mechanic's lien documents, bond claims, and other collection or legal materials, as applicable and under company guidelines.
Maintain complete documentation supporting credit, contract, collection, and account decisions.
Apply basic accounting principles, fair credit practices, collection requirements, and Rio Grande Co. policies consistently.
Serve as a knowledgeable resource to internal teams regarding contract terms, credit requirements, documentation, and related procedures.
Coordinate with the Credit Manager, accounting, sales, operations, insurance representatives, and legal counsel to resolve complex contract, credit, and collection matters.
Monitor open items, deadlines, and required follow-up to help ensure contract and credit obligations are completed on time.
Protect confidential customer, employee, financial, and company information.
Assist with standard forms, templates, procedures, reports, audits, and process improvements.
Provide leadership, coaching, training, and mentoring to Accounts Receivable Team members while remaining an individual contributor without direct reports.
Travel between Rio Grande Co. locations during the workday when business needs are required.
Perform other duties and special projects as assigned.