CONTRACT SUPPORT SPECIALIST II - 55007222

State of Florida•WEST PALM BEACH, FL

1d•$58,954 - $76,293•Onsite

About The Position

This position is a vital role for the Department to properly administer construction contracts for the Operations Center. Some of the important functions that this role provides is managing consultant contracts that provides for our staffing needs to properly inspect and make accurate payments for work being performed by our contracting partners. Oversee processing and execution of all Contingency Supplemental Agreements and Field Supplemental Agreements on road and bridge construction projects in accordance with Construction Project Administration Manual (CPAM). Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Requirements

Knowledge of documents used to establish Florida Department of Transportation (FDOT) construction contract changes and Consultant Engineering Inspection (CEI) contract changes
Knowledge of concepts, terminology, principles of road and bridge construction and maintenance
Skills in interpretation of FDOT "Standard Specifications" and "Roadway and Traffic Design Standards".
Skills in use of personal computers, Windows, Word Processing, spreadsheets, email, and web-based system applications
Ability to effectively communicate (orally and in writing) with contractors, FDOT and CEI staff, and the public
Ability to work independently and effectively with little supervision
Ability to utilize problem-solving techniques
Ability to plan, organize, and coordinate work assignments
Ability to establish and maintain effective working relationships with others
This position requires certification in Final Estimates Level I and Level II through the Construction Training Qualification Program (CTQP). Must obtain within six (6) months and maintain thereafter.
A high school diploma or its equivalent; Two years’ experience in a related field can substitute for a high school diploma or equivalency.

Responsibilities

Manage Palm Beach Operations construction general assigned consultant contracts.
Identify needs and provide consultant resources by coordinating with the staff and prioritizing needs.
Perform related functions including budget management, contract administration, authorizing work orders, approval of invoices, and procurement of new contracts.
Provide Quality Assurance for the Construction Engineering Inspection (CEI) operations to ensure compliance with CEI contract documents, CEI grading, CEI Evaluations, Department procedures, and coordinating contract administration related activities between the Department and the Consultant CEI.
Responsible for coordination, development and management of CEI consultant work orders for the CEI contracts and responsible for reviewing and approving the CEI monthly invoices.
Responsible for processing vendor invoices as required.
Oversees processing and execution of all Contingency Supplemental Agreements and Field Supplemental Agreements on road and bridge construction projects in the Palm Beach Operations Construction Section in accordance with Construction Project Administration Manual (CPAM).
Prepares encumbrance of funds, completes additional required pages and/or forms, performs a final review of the complete package for accuracy, and prepares the package for final submission to the District.
Reviews the Ad-Hoc Report System (Construction Dashboard) for change order and pay item discrepancies for Supplemental Agreements and Work Orders.
Inputs required data into the Contract Change Tracking System (CCTS) in Site Manager as obtained from the CCTS forms to resolve the Discrepancy Reports, while also reviewing the reason codes for accuracy.
Oversees staff using the Electronic Document Management System (EDMS) to ensure that all documents are properly scanned, filed, attributed and distributed. This duty requires the incumbent to plan with and motivate employees to effectively utilize the system while maintaining current efficiencies.
Track and participate on Technical Review Committees for construction projects at Palm Beach Operations Construction office.
Evaluates the CEI scope of services for future CEI contracts and any CEI contract changes.
Assisting in the negotiation of Supplemental Agreement to Consultant CEI Contracts and preparing supplemental agreements, change orders, and contract amendments to cover unforeseen problems during construction of the projects.