Contract Specialist I - II - Procurement

City of Greeley•Greeley, CO

9d•$55,272 - $88,159•Hybrid

About The Position

The City of Greeley is seeking a Contract Specialist I or II to join the Purchasing team in the Finance Department. The Contract Specialist reports to the Assistant Purchasing Manager and provides a variety of functions related to citywide procurement of goods, services, and construction through different solicitation options for the City of Greeley by providing independent contracting support for department contracts, RFP issuance, competitive Bid processes, and overall contract management functions. The successful incumbent will perform full lifecycle of contracting functions of the procurement process, including developing and supporting processes for hiring architects and engineers from bidding to project close.

Requirements

High school diploma or equivalent.
A valid, unrestricted Colorado driver's license.
At least one (1) year of general purchasing experience. (Level I)
An Associate's degree (two-year degree) or certification program of comparable length (i.e. Purchasing Professional (CCP) Certification). (Level II)
Three (3) years of experience in government or private industry finance, business, procurement, or contracting. (Level II)
Three (3) years of experience in Governmental procurement. (Level II)
Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job

Nice To Haves

At least one (1) year of experience in government or private industry in finance, business, procurement, or contracting. (Preferred Level I)
Bachelor's degree in finance, business, purchasing, or a related field, or a certification program of comparable length (i.e. Purchasing Professional (CCP) Certification). (Preferred Level II)
Three (3) to five (5) years of governmental procurement experience is preferred. (Preferred Level II)
Understanding of government procurement requirements and best practices. (Preferred Level II)

Responsibilities

Discusses upcoming projects with project managers, director or city engineer and plan accordingly.
Communicates contract policy and practice.
Analyzes contract requirements, special provision, terms, and conditions to ensure compliance with ordinances.
Reviews and discusses change orders; analyzes options for change orders.
Develops and maintains a system for creating, editing, storing, monitoring, administering, and managing all new and renewable contracts.
Guides, assists, and trains, department personnel in purchasing functions. Responds to questions and/or issues concerning the public, outside agencies, vendors, and other City personnel.
Conducts bid openings, which requires a professional demeanor. Checks for responsiveness and compliance.
Oversees pre-bid conferences, which requires knowledge of contract provisions in order to respond to questions from the bidders.
Oversees and participates in vendor interviews for major projects; conducts meetings with vendors to discuss bid opportunities or to resolve issues with solicitations or standing contracts.
Prepares documents for Bids, RPFs, and SOQ’s including contract routing through DocuSign, ensuring all bonds and contracts are properly signed.
Works with City Legal staff to ensure all new laws are properly incorporated into the City’s purchasing documents.
Writes and implements a variety of procurement regulations, procedures, and policies of the Purchasing Division in accordance with City ordinances, state statutes, federal regulations, and generally accepted public purchasing guidelines.
Keeps abreast of changes in legislation affecting purchasing.
Follows and adapts to changes in legislation affecting purchasing and knowledge of applicable procurement laws.
Identifies or assists in identifying alternative solutions to issues or situations, especially with complex projects.
Develops diversified sources for purchasing supplies and equipment
Stays current with trends, regional and national purchasing groups such as Rocky Mountain Government Purchasing and the National Institute of Governmental Purchasing Association.
Stays current with all of the cooperative bids such as US Commodities, State Bids, and all other available options.
Clarifies scope of work, evaluates bids and RFPs, project close outs.
Administers purchase orders and invoices.
Evaluates proposals, purchase orders, and appeals.
Answers questions about purchasing processes, discusses different scenarios for bid situations.
Problem solving and decision-making: incumbent is expected to solve a variety of problems in situations where there are substantially diversified procedures, specialized standards, and only limited standardization.