Procurement & Contract Specialist

City of Kennewick•Kennewick City Hall, WA

23h•Onsite

About The Position

The City of Kennewick is seeking a collaborative, detail-oriented Procurement & Contract Specialist to join our Executive Services team in the Purchasing Division. In this role, you'll serve as a trusted resource for departments across the City, leading competitive procurements, developing contracts, and helping ensure public funds are spent responsibly and in compliance with state and federal regulations. If you enjoy solving complex challenges, building strong working relationships, and making a meaningful impact through public service, we encourage you to apply.

Requirements

Bachelor’s degree in business, accounting, finance, or closely related field, and two (2) years of increasingly responsible experience in procurement/purchasing/buying environment; or any combination of relevant education and experience sufficient to demonstrate the knowledge, skills and abilities to perform the duties listed above.
Must pass a criminal background investigation.
Must maintain a level of mental and physical fitness required to perform the essential functions of this classification.
Considerable competency with interpretation and applications of regulations, principles, and practices of procurement.
Records management systems, techniques, and technology.
Computer applications, and related equipment, to perform daily tasks and records management.
Correct English usage, grammar, spelling, punctuation, and vocabulary.
Interpersonal skills using tact, patience, and courtesy.
City organization, operations, policies, and objectives.
Organizational skills to effectively manage multiple priorities and competing deadlines.
Utilize office and other enterprise software to efficiently carry out work assignments.
Maintain confidentiality of sensitive materials and information.
Exercise sound judgment and thorough knowledge of federal and state regulations and city policies/procedures related to procurement.
Build and maintain cooperative and effective working relationships with a variety of internal and external customers and contacts.
Analyze documents by reading, reviewing, and interpreting information; evaluate options and make conclusions and decisions.
Meet schedules, deadlines, and legal time lines.
Remain flexible to changing priorities, multi-task, and work independently.
Must maintain regular attendance and punctuality.

Responsibilities

Support the mission and goals of the City in serving our customers and foster a positive environment by personally choosing behavior aligned with our values and rules of conduct.
Professional customer service using verbal, electronic and written communication with co-workers, City staff and vendors to provide routine assistance.
May support, participate and coordinate in collaborative procurement efforts involving sharing of staff and resources between multiple agencies.
Purchase and contract for a variety of technical and non-technical materials, services and construction projects as required for City operations.
Develops, conducts and manages solicitation methods for complex procurements and projects by determining the appropriate solicitation type.
Reviews and writes scope of work and specifications; prepares advertisements; assists with pre-bid conferences/meetings and conducts bid openings.
Reviews and analyzes solicitations for best value, responsiveness and recommendation for award.
Responsible for the procurement process from creation of solicitation to contract closeout, assuring coordination with the project manager that documentation requirements and general conditions of the contract are adhered to.
Performs contract administration functions, drafts amendments and change orders.
Creates unique procurement documents and/or methodologies to address special project needs.
Assists in developing scope of work, technical specifications, contract terms and conditions.
Oversees the evaluation process and coordinates among evaluation team members and vendors.
Evaluates and makes recommendations when bid and contract issues arise.
Understands and applies procurement concepts, policy, State and Federal laws and regulations pertaining to solicitations and contracts.
Consults with legal counsel as required.
Evaluates and makes recommendations for changes to policy, processes, bid and contract terms and conditions in accordance with policy, good business practices and statutory requirements.
Maintains, creates and updates procedural documents, policy, bid and contract templates.
Identifies and recommends new cost savings strategies from research and value analysis.
Assists in the preparation of the budget for departmental programs by providing data analysis, estimates, recommendations and projections.
Manages the copier, cellphone, uniform, surplus disposal and other programs serving all City departments.
Oversees strategic planning, budgeting, coordination and maintenance of records, in a manner most advantageous to the City.
May direct the work of others to accomplish.
Coordinates with departments to identify and consolidate contracting opportunities.
Provides information, training and guidance to staff, vendors and public on procurement procedures and policies and software use.
Processes invoices and coordinates invoice payment procedures with accounts Payable to improve methods, flow of paperwork and other pertinent procedures.
May attend and make presentations at public meetings, trainings and represent the City with regard to procurement topics and issues.
May fill in during absence of the Purchasing Manager.
Expedite overdue or delayed orders; coordinate with vendors to resolve product, pricing or delivery discrepancies.
Compile information and prepare reports as required.
Maintain accuracy and an organized work flow in a team and self-directed environment inherent with interruptions and changing priorities.
May coordinate or direct the work of others.
Develop and maintain a variety of files and records of bids, contracts, products, purchases, vendors and related information.
Lead the functional aspects of software and hardware systems used in managing daily work activities, inventory and order fulfillment by downloading reports updating systems and supporting the technical requirements of the systems.
Performs other duties as assigned.