PROCUREMENT & CONTRACT SPECIALIST (Contract/Vendor Management)

City of Riverside•Riverside, CA

21h•Onsite

About The Position

The City of Riverside, Finance Department, is accepting applications for the position of Procurement & Contract Specialist to fill one (1) vacancy in the Contract/Vendor Management Division. The eligibility list established may be used to fill the current and/or upcoming vacancies within this classification for up to six (6) months. The Procurement and Contract Specialist performs a wide variety of technical and specialized duties in the purchase of equipment, materials, supplies and services. Ensures compliance with Federal, State and local regulations and ensures the cost effective, timely, and necessary procurement of items for City and department use. When assigned to the Contract/Vendor Management Division, duties may include but are not limited to, the following: Routing agreements through the City's contract review and approval process. Reviewing contracts for completeness, required exhibits, and supporting documentation prior to routing. Working knowledge of common contract provisions and the exhibits that accompany various agreement types. Coordinating contract routing with the CAO, Risk Management, Finance, Budget, requesting departments, and other stakeholders through execution. Supporting the City's contract management system and related contract workflows. Providing guidance to departments on contract routing requirements, required documentation, and agreement processing procedures.

Requirements

Equivalent to a Bachelor’s degree from an accredited college or university with major study in purchasing, business administration, marketing, or a related field.
Two (2) years of experience in volume purchasing of a variety of general and specialized items.
Two years of additional experience may substitute for two years of the required education on a year-for-year basis.

Nice To Haves

Experience working in a Purchasing Department for a governmental agency.
Possession any of the following Contract Certifications: Certified Professional Contract Manager™, Certified Federal Contract Manager ™, Certified Commercial Contract Manager™, Commercial and Contract Management Associate, Certified Professional Public Buyer.

Responsibilities

Identify, address, and resolve accounting and receiving discrepancies; process claims with vendors for damaged materials; obtain materials and replacement parts or obtain credit where appropriate.
Confer, communicate, and engage with authorized personnel to obtain and refine specifications; collaborate with departments and other personnel to determine procurement needs, requisition requests, and supply demands.
Maintain information on new products and market conditions and trends; develop files and recommendations for vendors, potential products, new equipment, and changing materials.
Solicit annual agreements and blanket order renewals with vendors; compile bids, quotes, and other information on service and products offered.
Analyze bids received, compare specifications and prices, and review market trends; review and make recommendations for procurement award based on value analysis.
Prepare written bid specifications based on equipment, services or supplies as requested in accordance with Purchasing Section policies and procedures.
Negotiate major contract items, conditions, and language changes with vendors; evaluate and review vendor performances and make recommendations for future procurement activities.
Perform market, total life cycle cost, value, price, and complete cost analysis in formulating purchasing forecasts and recommendations for purchasing of services.
Assist in the disposition of surplus property and equipment.
Maintain liaison with central stores on matters relating to substitutions, equivalents, delivery schedules, and vendor problems.
Perform other duties as assigned.
Routing agreements through the City's contract review and approval process.
Reviewing contracts for completeness, required exhibits, and supporting documentation prior to routing.
Working knowledge of common contract provisions and the exhibits that accompany various agreement types.
Coordinating contract routing with the CAO, Risk Management, Finance, Budget, requesting departments, and other stakeholders through execution.
Supporting the City's contract management system and related contract workflows.
Providing guidance to departments on contract routing requirements, required documentation, and agreement processing procedures.