Contract Specialist-Assoc
UT Health San Antonio•San Antonio, TX
About The Position
Under direct supervision, responsible for assisting with low to moderate risk contract execution and management in accordance with applicable regent's rules and state regulations. Assists with the preparation of contract administrative requirements.
Requirements
- Fundamental knowledge with project/program management, contract negotiation, purchasing and full-cycle procurement processes.
- Proficiency in Microsoft Excel and data tracking tools to support reporting, maintain logs, and monitor contract activity
- Ability to operate in a high volume, fast paced environment.
- Strong multitasking with the attention to detail.
- Ability to coordinate and support operational initiatives to meet or exceed service standards and expectations in a timely and respectful manner.
Responsibilities
- Assist in preparing and processing contract documents from initiation through execution, ensuring accuracy and completeness.
- Review and assist with drafting, revising, and amending contracts in accordance with University Rules and applicable guidelines.
- Provide administrative and analytical support in the development and fulfillment of contract requirements.
- Utilize Microsoft Excel and other systems to track contract activity, manage datasets, reconcile information, and produce reports (e.g., pivot tables, lookups, and dashboards).
- Assist with contract negotiations by preparing documentation, tracking changes, and maintaining communication records.
- Perform routine data entry, tracking, and reporting, maintaining contract logs and generating standard reports for internal stakeholders.
- Help investigate and resolve contract-related issues by collecting information, identifying discrepancies, and escalating as needed.
- Coordinate with internal departments and external vendors to support contract processing and ensure timely completion of tasks.
- Maintain electronic contract files, records, and supporting documentation with a strong focus on organization, audit readiness, and data integrity.
- Performs Contract Monitoring throughout the lifetime of the contract including Renewals, Amendments, and Terminations.
- Performs all other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
