Contract Specialist

City of Independence•Independence, MO

4d•Onsite

About The Position

Under the general supervision of the Finance Director, the Contract Specialist is responsible for managing the full lifecycle of contracts for the City of Independence, from creation, review, approval, compliance and execution. This position ensures that all contracts comply with applicable laws, regulations, and organizational policies. The Contract Specialist serves as a key liaison between internal departments, vendors, and other stakeholders to ensure clarity, transparency, and accountability throughout the contracting process.

Requirements

Bachelor’s Degree in Business Administration, Public Administration, Finance, Legal Studies or related field
Two (2) to four (4) years of experience in contract administration, procurement, or a related function
Knowledge of contract law.
Knowledge of procurement practices.
Knowledge of public sector budget practices.
Knowledge of negotiation practices.
Skilled in effective oral and written communication.
Skilled in contract negotiations.
Skilled in preparing and presenting information to internal staff and external vendors.
Skilled in utilizing contract management software.
Skilled in multitasking and prioritizing multiple tasks.
Ability to communicate complex information clearly both orally and in writing to a variety of audiences.
Ability to perform work accurately, completely and in a timely manner.
Ability to build relationships and collaborate with individuals both internally and externally.
Must complete required NIMS training within first six months of hire.

Nice To Haves

Preference for public sector experience

Responsibilities

Manage contract process from initiation through closeout, including drafting, review, approval, execution, and renewal processes.
Maintain accurate contract records, track expiration dates, and facilitate timely renewals, amendments, or terminations.
Develop and implement processes, tools, and reporting systems to improve contract lifecycle management and departmental compliance.
Provide guidance and training to staff on contract management best practices and policy compliance.
Participate in continuous improvement initiatives to enhance efficiency, transparency, and accountability in contract administration.
Review a wide range of contracts, including professional services, construction, maintenance, and intergovernmental agreements.
Coordinate with internal departments to ensure contracts receive appropriate legal, financial, and operational review prior to execution.
Develop and maintain contract management systems, templates, and tracking tools for efficiency and accountability.
Provide guidance and training to staff on post-award contracting procedures, compliance requirements, and best practices.
Assist in preparation of reports, analyses, and recommendations for management and governing bodies related to contract status, compliance, and budget performance.
Support risk management by identifying potential legal, financial, or operational risks within contracts and recommending mitigation strategies.