Contract & Procurement Analyst

City of New York • Long Island City, NY

9d

About The Position

The New York City Housing Authority’s Asset & Capital Management Division is hiring a Contract & Procurement Analyst for its Vendor & Contract Management Department. The analyst performs complex professional, analytical, and administrative work supporting the full lifecycle of procurement and contract administration for A&CM contracts and associated task orders. The role works with internal departments, Procurement, Law, Finance, oversight agencies, and other stakeholders to facilitate timely contract actions, maintain compliance, resolve procurement and contract administration issues, and support effective management of the contract portfolio. The position requires independent judgment and may include providing technical guidance and training to staff. In the Deputy Director’s absence, the analyst may represent the Department at meetings and coordinate contract-related activities with internal and external stakeholders.

The Asset & Capital Management Division oversees NYCHA’s capital, sustainability, and resiliency programs, including a $6 billion capital projects portfolio. Its work includes preserving and modernizing NYCHA buildings and apartments, strategic portfolio planning, project delivery, asset management, and piloting sustainable and resilient technologies and practices. Strategic Services supports these activities through capital planning and financial administration, project management and controls, vendor and contract management, business intelligence, and business operations.

Requirements

• Meet the Procurement Analyst minimum qualifications through one of the specified education and experience pathways: a bachelor's degree; an associate degree or 60 college credits plus 12 months of qualifying full-time professional experience; a high school diploma or equivalent plus two years of qualifying full-time professional experience; or an equivalent combination of education and experience.
• Qualifying experience includes professional experience in procurement of goods, services, construction, or construction-related services, or professional, technical, or administrative experience in contract negotiation or management.
• All candidates must have at least a four-year high school diploma or educational equivalent.
• For Assignment Level II placement, after meeting minimum requirements, candidates must have either one year served at Assignment Level I or one additional year of the qualifying experience described in the posting.
• Applicants who did not take and pass the DCAS Procurement Analyst civil service exam administered on 11/05/25 may potentially not be considered; applicants not reachable on the established civil service list may potentially be replaced by an eligible civil service candidate.

Responsibilities

• Support the planning, development, procurement, award, registration, administration, and closeout of contracts and associated task orders.
• Review procurement and contract documents for completeness, accuracy, and compliance, and recommend actions concerning awards, renewals, amendments, modifications, change orders, time extensions, terminations, and other contract matters.
• Guide departments in developing scopes of work, cost estimates, procurement strategies, solicitation documents, and contract requirements.
• Coordinate contract and task-order actions with Procurement, Law, Finance, project management teams, oversight agencies, and other stakeholders through approval, execution, registration, and issuance.
• Develop and maintain procurement schedules and track solicitations, approvals, awards, contract execution and registration, task orders, expenditures, capacity, expiration dates, and closeout activities.
• Support vendor selection and assignment processes, including competitive solicitations, mini-solicitations, rotation assignments, direct assignments, and pre-bid activities.
• Review contract and task-order packages to ensure required scopes, cost proposals, funding documentation, approvals, responsibility determinations, insurance, and supporting materials are complete and compliant.
• Retrieve, review, analyze, and reconcile contract and financial information across NYCHA systems; identify discrepancies and coordinate corrective action.
• Analyze contract portfolios to identify capacity constraints, utilization and expenditure trends, funding concerns, upcoming expirations, processing delays, data inconsistencies, and other operational risks.
• Develop and maintain reports, dashboards, data models, and tracking tools, and prepare management briefings, memoranda, executive and Board materials, and other decision-support documents.
• Maintain complete, accurate, and audit-ready procurement and contract records in applicable systems of record and departmental tracking tools.
• Assist with audits, compliance reviews, management inquiries, and document requests by researching contract actions, compiling records, and preparing responses.
• Develop and update standard operating procedures, templates, checklists, tracking tools, and training materials, and provide staff guidance on procurement and contract-administration requirements.
• Perform other related duties as assigned.

Benefits

• A choice of medical coverage plans.
• Deferred compensation plans.
• A defined pension benefit plan as a member of the New York City Employees’ Retirement System (NYCERS).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level