Contract Management Analyst
About The Position
Under the general supervision of the Procurement Manager, the Contract Management Analyst manages, coordinates, and oversees proactive contract planning in collaboration with Purchasing and Township departments. The position provides contract administration, including contract review, interpretation, implementation, and oversight, as well as administrative and customer service support to Township departments, contractors, and vendors. The role provides recommendations for contract-related policies, procedures, and programs and oversees contract management and retention for the Procurement program. It also leads special projects and may respond to Public Information Requests. The position has no direct supervisory responsibility but regularly provides direction and guidance to staff relating to contracts.
Requirements
- Bachelor’s degree from an accredited college or university, with major coursework in Public Administration, Business Administration, Accounting, Finance, or a related field, or an equivalent combination of education and experience.
- At least three years of related experience.
- Proficiency in Microsoft Office, particularly Excel, Word, and Teams.
- Must obtain a Texas driver’s license within the first 90 days of employment and meet driver safety policy requirements.
- Ability to perform essential duties satisfactorily, exercise tact, discretion, and independent judgment, and conduct independent projects.
- Ability to organize work, coordinate projects, set priorities, meet deadlines, and follow up on assignments with minimal direction.
Nice To Haves
- Four years of increasingly responsible experience in public or business administration, contract management, or a related field.
- Knowledge of the Texas Open Meetings Act, the Texas Public Information Act, and state-law requirements for records retention.
- Experience with Laserfiche document imaging software and Tyler EERP.
Responsibilities
- Provide contract oversight, review, interpretation, and implementation; consult the Procurement Manager to clarify interpretations and document potential improvements, changes, and modifications for future contracts.
- Manage, coordinate, and supervise contracts for compliance; prepare and analyze reports on contract status and obligations; and work with staff to identify and address potential issues with contracts and amendments.
- Administer contract workflows and track contract terms, termination dates, and insurance provisions.
- Ensure fully executed contracts, bids, and related documentation are returned and saved in the Township’s document imaging systems.
- Lead special projects at the Procurement Manager’s request, including researching, compiling, and analyzing information; preparing reports; identifying alternatives; and making and justifying recommendations.
- Prepare, write, proofread, and edit materials for accuracy, completeness, policy compliance, formatting, grammar, punctuation, and spelling, as needed.
- Recommend new or revised policies, procedures, and programs to the Procurement Manager and provide oversight for contract management and retention within the Procurement program.
- Respond to Public Information Requests when needed.
- Communicate effectively and maintain working relationships with peers, supervisors, and internal and external customers.
- Organize work, coordinate projects, set priorities, meet critical deadlines, and follow up on assignments with minimal direction.
- Direct and train others in work procedures and make process improvements to streamline procedures.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
