Contract Coordinator

City Of Leawood Kansas•Leawood, KS

just now•$28 - $35•Onsite

About The Position

The City of Leawood, Kansas is hiring a Contract Coordinator to support the Public Works Department. This role is integral in managing contracts and supporting infrastructure projects that improve the City's streets, facilities, and public spaces. Responsibilities include coordinating contract administration, project documentation, and assisting with bids to ensure projects are completed efficiently, compliantly, and with exceptional customer service. This position offers an opportunity to make a meaningful impact by supporting projects that enhance the quality of life for Leawood residents and visitors.

Requirements

Knowledge of contract administration and project coordination principles.
Strong organizational skills with the ability to successfully manage multiple projects, priorities, and deadlines.
Excellent communication and relationship-building skills.
Strong attention to detail and commitment to accuracy, compliance, and documentation.
Ability to analyze processes and identify opportunities for continuous improvement.
Experience using contract management systems and document management software.
A proactive, collaborative approach with a commitment to providing outstanding customer service.
Must have five (5) years of contract administration and project management experience or equivalent experience.
Equivalent experience includes a bachelor's degree in business administration, accounting, or a related field with at least three (3) years of contract administration and project management experience.
Must be or be able to obtain within one (1) year of hire, a Certified Associate in Project Management (CAPM) through the Project Management Institute or another accredited agency approved by the Public Works Director.
Must have experience using Microsoft Office Suites.

Nice To Haves

Experience with municipal contract and project management for capital improvement or construction projects.
Experience with public procurement, bid administration, and Requests for Proposals (RFPs).
Certified Associate in Project Management or Certified Project Manager through the Project Management Institute.

Responsibilities

Coordinate the administration, tracking, and execution of contracts for Public Works projects, ensuring compliance with insurance, bonding, payment, and contract requirements.
Support capital improvement and infrastructure projects from initiation through close-out by monitoring schedules, documentation, approvals, and project milestones.
Assist with formal bid openings and Requests for Proposals (RFPs), including preparing bid tabulations and supporting the evaluation process.
Partner with project engineers, project managers, and City departments to monitor project progress, communicate updates, and resolve issues proactively.
Support the department's accreditation efforts through research, reporting, documentation, and continuous process improvement.
Help implement new systems and technologies that improve project tracking, reporting, and operational efficiency.
Provide exceptional customer service by responding to inquiries regarding Public Works projects, contracts, and construction activities.