Contract Coordinator

Particle Measuring Systems • Niwot, CO

1d • $32 - $40 • Hybrid

About The Position

As the Contract Coordinator, you will directly assist the Legal Operations and Contract Manager in supporting all PMS business functions to achieve their strategic objectives and operational targets while maintaining compliance with applicable laws and regulations. In this role, you will provide critical support to the Legal Operations and Contract Manager, the General Counsel, the PMS executive team, and global PMS employees across transactional, litigation, intellectual property, and commercial matters. You will play an essential role in coordinating contract lifecycles, refining operational workflows, and contributing significantly to the Legal team’s level of client service and valued partnership with the business. The position is well suited for an experienced candidate who possesses a high level of flexibility and a solution-oriented mindset. This person will support the Legal Operations and Contracts Manager in implementing a centralized and operational Legal function. While a majority of the work for this role will be performed autonomously, building relationships with other departments will be critical to your success. The ideal candidate is a specialist passionate about their chosen field, who will be able to add value to a growing organization and its employees, in both the short and long term.

Requirements

• Bachelor’s degree, Associate’s degree, paralegal training or equivalent practical experience.
• 1–3 years of administrative, operations, or paralegal experience in a corporate setting or law firm.
• Familiarity with Contract Lifecycle Management (CLM) software, e-signature tools (DocuSign/Adobe Sign), and standard office suites (Microsoft 365, Google Workspace).
• Meticulous approach to proofreading, data entry, and record-keeping.
• Clear written and verbal communication skills with a customer-service-oriented mindset toward internal stakeholders.
• Proven ability to handle confidential and sensitive corporate information with discretion.
• Active Notary Public commission (or willingness to obtain certification within 90 days of hire).
• Approachability and a strong stakeholder service orientation with excellent verbal and written communication skills
• Ability to easily understand complex technical products. This could have been gained from previous experience in a similar manufacturing company or through related association or work experience.
• A strong attention to detail, strong analytical skills, and the willingness and ability to make decisions
• Ability to work on projects and tasks with significant complexity
• A “Hands-On” mentality combined with a “No Compromise on legal requirements and group interests” attitude, but also being a problem solver that works to establish compliant solutions
• Ability to persuade others
• Fluent English in both oral and written

Nice To Haves

• Prior experience working directly within a Legal Operations or Contract Management function.
• Basic understanding of contract terminology and contract lifecycle stages.
• Experience with ticketing systems (e.g., Legisway, SimpleDocs).

Responsibilities

• Monitor the legal intake queue, review incoming contract requests for completeness, and triage them to the appropriate legal team member based upon corporate priorities and workload of other Legal and Compliance team members.
• Assist in drafting standard agreements using approved corporate templates (e.g., NDAs, vendor agreements, MSAs, SOWs).
• Input, organize, and maintain contract metadata in the PMS CLM platform, ensuring accurate data entry and document tagging.
• Monitor key contract dates, renewal triggers, terminations, and compliance deadlines, sending proactive reminders to internal business owners.
• Prepare standard contracts of all kinds using approved guidelines, including agreements for distributors, resellers, contractors, and consultants.
• Support the Legal Operations Contract Manager in refining legal intake workflows, updating playbook guidelines, and organizing template libraries.
• Manage e-signature workflows (e.g., DocuSign, Adobe Sign) and ensure fully executed agreements are archived correctly.
• Serve as a day-to-day point of contact for internal teams (Finance, Sales, HR, Procurement) regarding contract status updates.
• Help generate routine contract metric reports (e.g., turnaround times, pending requests, upcoming expirations) and assist with periodic audit requests.
• Assist in monitoring and ensuring compliance with applicable laws and regulations relating to global operations, with a key focus on trade controls between the US, Europe, South America, and Asia.
• Support compliance efforts across PMS internal policies as well as those established by our parent company, Spectris plc.
• Should the need arise, assist General Counsel, outside counsel, and internal company departments in gathering and responding to discovery requests during litigation and providing due diligence support for any mergers, acquisitions, or divestitures.
• Provide cross-functional operational support across all lines of PMS's business on commercial, IP, and other matters.
• Work closely with the Legal Operations Contract Manager and PMS General Counsel to funnel down appropriate Legal and Compliance communications
• Facilitate and carry out training to relevant personnel globally
• Monitor changes published by applicable authorities and ensure these are escalated and, subsequently, appropriately addressed and considered within PMS
• Ensure that issues requiring escalation to the General Counsel, as appropriate, are communicated
• Support external audits and assessments and implement any required/necessary corrective actions.
• Oversee the audit of agreements globally. Ensure corrective action plans are appropriately developed and implemented by the necessary parties.
• Lead periodic legal and compliance self-assessments and implement any necessary corrective actions to ensure compliance with trade compliance regulations and internal policies
• Mitigate risk to Spectris group and PMS through process management, ensuring that all activities are carried out in accordance with PMS and Spectris policies and standards and are in compliance with any applicable regulations.
• This team member will be willing to support the General Counsel, Chief Compliance Officer and local Ethics and Compliance Officer on a day-to-day basis to ensure compliance with, among others, national and international anti-bribery and corruption laws and regulations

Benefits

• Health coverage: medical, dental, vision, fsa, onsite clinic (CO employees), life insurance
• 401(k) retirement plan with company match
• Vacation, holiday, and leave policies
• Tuition reimbursement, Employee recognition programs, Employee assistance programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level