STI division

County of Mecklenburg, NC•Charlotte, NC

1d•$76,328 - $100,180•Onsite

About The Position

The Contract Coordinator performs work involving the coordination, preparation, and processing of contracts for the HRSA Ryan White Part A and Ending the HIV Epidemic (EHE) programs within the HIV/STI Division. Under the supervision of the Sr. Health Program Manager, the position is responsible for contract administration, sub-recipient monitoring, invoice review and processing, and maintaining and auditing a central contract-resource file to ensure procedural controls and compliance with contract specifications. The role manages sub-recipient contracts, including developing contracts that define deliverables, performance outcomes, and payment and reimbursement schedules; developing monitoring policies, procedures, improvement plans, and schedules; creating service and fiscal dashboards; and conducting on-site program monitoring and technical assistance. The position is grant funded through the Ryan White Program Grant through February 28, 2030. It is an exempt salaried position, performed on-site five days per week from 8:00 AM to 5:00 PM.

Requirements

Minimum of four years of related experience.
Bachelor's degree in Finance, Business Administration, Human Services, or a related field; a combination of relevant education and experience is accepted.
Valid North Carolina and South Carolina driver's licenses.
County driving privileges.
Annual motor vehicle record check required.
Knowledge of contract principles; federal, state, and local laws, rules, and regulations; governmental accounting procedures; and Generally Accepted Accounting Principles.
Knowledge of arithmetic, algebra, geometry, calculus, statistics, English language structure and content, and customer service principles and processes.
Negotiation skills, including the ability to maintain a consistent negotiating position in the face of opposition.
Oral and written communication skills, presentation skills, and interpersonal relationship skills.
Demonstrated abilities in adaptability, building partnerships, collaboration, communication, decision making, initiating action, information monitoring, planning and organization, and technical and professional knowledge.
Intermediate skills in various computer applications, including Microsoft Office.

Nice To Haves

Comprehensive knowledge of HRSA Ryan White HIV/AIDS and Ending the HIV Epidemic Programs.
Experience in contract monitoring.

Responsibilities

Manage contracts, including assisting with development, analysis, and monitoring to maintain quality services, including monitoring case information.
Partner with the department or program when requests for proposals are issued.
Prepare applicable documents and reports.
Coordinate and participate in special projects related to contract activities and program evaluation.
Develop, audit, compile, calculate, and analyze contract data.
Coordinate management of service contracts and related projects.
Create and manage the contract information database and maintain a comprehensive contract management system, including procedure manuals.
Participate with program staff and others to develop appropriate program plans and evaluation systems.
Draft or amend contracts and ensure they comply with federal and state requirements and County standards.
Develop sub-recipient contracts that define deliverables, performance outcomes, and payment and reimbursement schedules.
Develop program monitoring policies and procedures, improvement plans, monitoring timelines, and schedules.
Create service and fiscal dashboards and conduct on-site program monitoring and technical assistance sessions.
Review and process invoices and maintain and audit a central contract-resource file.