Contract Coordinator II - Information Technology

Pima County•Tucson, AZ

4d•$62,337 - $87,276•Onsite

About The Position

The Pima County Information Technology Department is seeking a self-motivated, thorough, disciplined, and perceptive individual for the role of Contract Coordinator II. This role requires close collaboration with other project teams, so strong interpersonal skills are essential. We offer an opportunity to apply and expand your skills, work in a supportive team environment, and advance your career. This individual will assist in supporting the purchasing and administrative team. Will research, plan, develop, and monitor special projects. Will plan, organize, schedule, and conduct various meetings. Bring your energy, enthusiasm, professionalism, and drive for continuous improvement and help make a difference in your community by supporting the mission of Pima County government. This is an in-office position located in Tucson, AZ, and cannot be remote. The Information Technology Department is unable to provide visa sponsorship for this position.

Requirements

Bachelor’s degree from an accredited college or university in public or business administration, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND two years of experience administering, developing, evaluating, and/or writing contracts.
Two years with Pima County in a Contract Coordinator I position.

Nice To Haves

Minimum three (3) years experience providing general professional administrative services.
Minimum one (1) year experience with coordination, review, revision and implementation of contracts, licenses, and agreements.
Minimum one (1) year experience managing staff or a major program within a company or department.
Minimum three (3) years experience reviewing department policies, procedures, and practices to determine efficiency and effectiveness.
Minimum one (1) year experience with implementation of new processes and programs within a department or unit.

Responsibilities

Leads the procurement process for complex public service contracts, including developing procurement strategies, drafting RFPs, evaluating proposals, and negotiating contract terms and conditions;
Manages the contract lifecycle from initiation to closeout, ensuring compliance with regulatory requirements, organizational policies, and industry standards;
Monitors contract performance and adherence to contractual obligations, timelines, and quality standards;
Conducts regular contract reviews and audits to identify risks, issues, and opportunities for improvement;
Provides guidance and assistance to junior staff on contract administration, procurement procedures, and contract management best practices;
Serves as a liaison between the organization and external vendors, stakeholders, and legal counsel during contract negotiations and dispute resolution;
Develops and maintains effective relationships with internal departments to facilitate collaboration and communication on contract-related matters;
Prepares and presents reports, presentations, and recommendations to senior management regarding contract status, performance metrics, and compliance issues;
Participates in the development and implementation of contract management policies, procedures, and training programs;
Ensures accurate documentation, record-keeping, and archiving of contract documents, amendments, and correspondence.

Benefits

The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources.
Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment.
The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
Failure to obtain and maintain the required licenses and certifications shall be grounds for termination.
Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.
The County requires pre-employment background checks.
Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.
A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
Some positions may require satisfactory completion of a personal background investigation by the court or law enforcement agencies, due to the need for access to County Attorney and Court facilities, records, and communication systems.
The Information Technology Department is unable to provide visa sponsorship for this position.
Physical and sensory abilities will be determined by position.
Working conditions will be determined by the position.
Pima County Government is an Equal Employment Opportunity employer.
We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.