Contract Coordinator II - Information Technology

Pima County•Tucson, AZ

3d•Onsite

About The Position

The Pima County Information Technology Department is seeking a self-motivated, thorough, disciplined, and perceptive individual for the role of Contract Coordinator II. This role requires close collaboration with other project teams, so strong interpersonal skills are essential. We offer an opportunity to apply and expand your skills, work in a supportive team environment, and advance your career. This individual will assist in supporting the purchasing and administrative team. Will research, plan, develop, and monitor special projects. Will plan, organize, schedule, and conduct various meetings. Bring your energy, enthusiasm, professionalism, and drive for continuous improvement and help make a difference in your community by supporting the mission of Pima County government. This is an in-office position located in Tucson, AZ, and cannot be remote. The Information Technology Department is unable to provide visa sponsorship for this position.

Requirements

Bachelor’s degree from an accredited college or university in public or business administration, supply chain management, or a closely-related field as determined by the department head at the time of recruitment AND two years of experience administering, developing, evaluating, and/or writing contracts. (Relevant experience and/or education from an accredited college or university may be substituted.)
Two years with Pima County in a Contract Coordinator I position.
Valid driver license is required at time of application.
Valid AZ driver license is required at time of appointment.
The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures.
The County requires pre-employment background checks.
Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history.

Nice To Haves

Minimum three (3) years experience providing general professional administrative services.
Minimum one (1) year experience with coordination, review, revision and implementation of contracts, licenses, and agreements.
Minimum one (1) year experience managing staff or a major program within a company or department.
Minimum three (3) years experience reviewing department policies, procedures, and practices to determine efficiency and effectiveness.
Minimum one (1) year experience with implementation of new processes and programs within a department or unit.

Responsibilities

Leads the procurement process for complex public service contracts, including developing procurement strategies, drafting RFPs, evaluating proposals, and negotiating contract terms and conditions
Manages the contract lifecycle from initiation to closeout, ensuring compliance with regulatory requirements, organizational policies, and industry standards
Monitors contract performance and adherence to contractual obligations, timelines, and quality standards
Conducts regular contract reviews and audits to identify risks, issues, and opportunities for improvement
Provides guidance and assistance to junior staff on contract administration, procurement procedures, and contract management best practices
Serves as a liaison between the organization and external vendors, stakeholders, and legal counsel during contract negotiations and dispute resolution
Develops and maintains effective relationships with internal departments to facilitate collaboration and communication on contract-related matters
Prepares and presents reports, presentations, and recommendations to senior management regarding contract status, performance metrics, and compliance issues
Participates in the development and implementation of contract management policies, procedures, and training programs
Ensures accurate documentation, record-keeping, and archiving of contract documents, amendments, and correspondence