Contract Compliance Supervisor

City of Hollywood, Florida • Fl, FL

1d • Onsite

About The Position

The Contract Compliance Supervisor directs the City’s contract compliance functions across multiple service areas and supervises Contract Compliance Coordinators who conduct field inspections of contracted services. The role oversees compliance monitoring for grounds, irrigation, and landscape maintenance, as well as maintenance and inspection services for facility systems and equipment, including elevators, fire alarm systems, backflow preventers, and generators. The supervisor ensures work meets contract standards for quality, materials, workmanship, and safety; reviews inspection findings and enforcement records; addresses contractor performance issues; and coordinates with City departments and outside vendors. The position also trains staff on inspection procedures and compliance standards. Work is performed under the general supervision of the Grounds, Urban Forestry and Street Maintenance Superintendent.

The position works primarily in an office, with periodic field visits to inspection sites. Field conditions may include moving mechanical parts, mechanical or electrical equipment rooms, outdoor weather, insects, animals, and other hazards. The role requires walking, sitting, writing, hearing, speaking, manual dexterity, and occasionally exerting up to 50 pounds of force. Employees may be exposed to UV rays and sunlight and should take appropriate protective care.

The City advertises a starting salary of $76,230.85–$90,000 annually, dependent on qualifications. It describes a four-day work week, low-cost medical, dental and vision insurance, flexible spending plans, a wellness program, paid time off including 13 paid holidays, vacation, personal and sick leave, and a pension plan. Eligible employees may qualify for Federal Student Loan Forgiveness after 10 years of public service and on-time payments.

Requirements

• High school diploma or GED equivalent.
• Five years of progressively responsible experience performing inspections and contract compliance work in landscaping, facilities maintenance, or a related field, including two years of supervisory experience.
• Certification as a Level I in Fundamentals of Code Enforcement within six months of employment.
• Valid driver’s license and proof of automobile insurance.
• Acceptable background record and acceptable driving record.
• Knowledge of supervisory principles and practices; City properties, facilities, and parks, or ability to acquire that knowledge; contract administration; public procurement and contracting; and pesticide, herbicide, and fertilizer application and safety procedures.
• Knowledge of inspection, maintenance, and compliance requirements for facility systems and equipment such as elevators, fire alarm systems, backflow preventers, and generators, or ability to acquire that knowledge.
• Ability to supervise staff productively, conduct and review field inspections in varied locations and terrains, communicate effectively orally and in writing, review legally enforceable notices and citations, maintain accurate records, and establish professional relationships.
• Ability to perform the essential functions of the job, with reasonable accommodation where applicable.

Nice To Haves

• Associate’s degree.
• Landscape Inspectors Association of Florida (LIAF) certification.
• Basic Tree Trimming Work Zone Traffic Control Technician certification.
• Additional education and experience, or an equivalent combination of training and experience, may be substituted for the stated requirements.

Responsibilities

• Supervise, train, and evaluate Contract Compliance Coordinator I and II employees; recommend hiring, discipline, and termination, and provide input on performance.
• Plan, coordinate, and oversee citywide inspections of contracted grounds, irrigation, and landscape maintenance services for compliance with contract specifications, quality standards, and safety requirements.
• Oversee inspections and compliance monitoring of contracted maintenance and inspection services for facility systems and equipment, including elevators, fire alarm systems, backflow preventers, generators, and related building systems.
• Supervise vendors and service providers performing contracted grounds, irrigation, landscape maintenance, and facility systems and equipment services.
• Review and approve or reject contractor and vendor services; recommend corrective action, remediation, or contract termination for noncompliance.
• Communicate with contractors, vendors, and City departments about contract specifications, performance standards, and corrective actions.
• Review field inspection reports, citations, Notices of Violation, and Notices to Appear prepared by subordinate staff, ensuring that records are accurate, complete, and legally sufficient.
• Assist in developing and administering contract specifications, scopes of work, and performance standards for grounds, irrigation, landscape, and facility systems and equipment maintenance contracts.
• Maintain inspection and contractor-performance records and prepare and review required Department reports.
• Consult with City departments, agencies, contractors, and residents about compliance, work procedures, and schedules.
• Train subordinates and other employees in inspection procedures, applicable codes, and contract compliance standards.
• Represent the City effectively and positively and maintain professional relationships with colleagues, supervisors, managers, contractors, and the public.
• Perform related work as required for the position.

Benefits

• Low-cost medical, dental, and vision insurance.
• Flexible spending plans.
• Four-day work week.
• Award-winning wellness program.
• Paid time off, including 13 paid holidays, vacation leave, personal leave, and sick leave.
• Pension plan.
• Potential eligibility for Federal Student Loan Forgiveness after 10 years of public service and on-time payments.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: High school or GED