Contract Compliance Accountant
About The Position
LifeWorks is seeking a Contract Compliance Accountant to join its Finance team. The role is responsible for financial administration, accounting, monitoring, and compliance oversight of the Agency’s grants, contracts, and other funding arrangements, including related activity for LifeWorks and its subsidiaries. The position maintains grant and contract financial information in NetSuite, prepares grant budget modifications, oversees grant payroll allocations and spend-downs, supports funding-related audits, and works with Grants & Contracts Compliance to ensure financial activity follows applicable funding requirements. The position also performs assigned bank and investment reconciliations, reviews intercompany balances, and provides accounting support for LifeWorks subsidiaries, the Capital Campaign, and other organizational initiatives. It applies GAAP, Agency policies, funding requirements, and applicable regulations to support accurate financial reporting, appropriate funding utilization, and timely resolution of accounting and compliance matters. This is a full-time, exempt position in Austin, Texas.
Requirements
- Bachelor’s degree in Accounting, Finance, or a related field and at least 3 years of accounting experience; alternatively, an associate degree and at least 5 years of experience within a nonprofit organization, or an equivalent combination of education and experience.
- Knowledge of GAAP, revenue recognition, accounts receivable, and federal or other restricted funding requirements.
- Knowledge of computerized accounting systems, preferably Oracle NetSuite, and experience with billing, cash receipts, reconciliations, and financial reporting.
- Proficient-level experience with Microsoft Word, Excel, and Outlook.
- Ability to maintain confidentiality regarding client and staff information and fiscal decisions.
Nice To Haves
- Accounting experience in a nonprofit organization.
- Experience with Oracle NetSuite.
Responsibilities
- Maintain the Agency’s grant and contract listing and related financial setup in NetSuite, including funding sources, periods, budgets, updates, and modifications.
- Monitor grant and contract expenditures, revenue, available balances, allocations, and spend-down progress; identify potential funding issues and communicate concerns to the Director of Finance.
- Prepare and submit grant budget modifications and maintain supporting documentation for approved funding and budget changes.
- Oversee grant- and contract-related payroll allocations, reviewing accuracy and identifying necessary corrections or adjustments.
- Support funding-related audits, monitoring reviews, and fiscal examinations by preparing schedules, financial documentation, supporting records, and responses.
- Coordinate with Grants & Contracts Compliance and other staff on contract requirements, budget amendments, funding changes, reporting, documentation, and related financial matters.
- Apply knowledge of grant and contract requirements, including funding restrictions, allowable costs, reporting, and reimbursement terms.
- Review funded program activity for proper coding, documentation, eligibility, and compliance with grant or contract requirements.
- Prepare schedules and analyses of balances, allocations, funding periods, projected expenditures, and spend-downs.
- Prepare private grant funding reports for funders according to grant requirements.
- Review and maintain intercompany balances and assist in resolving differences between LifeWorks and related entities for accurate reporting and month-end close.
- Provide accounting and financial support for assigned entities and initiatives, including bank and investment reconciliations.
- Prepare journal entries, reconciliations, schedules, and supporting analyses for accurate and timely month-end close.
- Prepare and/or process the Program Support credit card upload, review completeness and financial coding, and resolve discrepancies.
- Develop standard and ad hoc financial reports and analyses using NetSuite and Microsoft Office products.
- Maintain organized, complete documentation supporting grants, contracts, audits, payroll allocations, budget modifications, reconciliations, subsidiary and intercompany activity, and other assigned responsibilities.
- Maintain confidentiality regarding client and staff information and fiscal decisions.
- Perform other duties as assigned.
Benefits
- 24 accrued PTO days per year.
- 11 paid holidays per year.
- Premium-free employee medical plan with a $100 monthly HSA contribution.
- Other affordable employee or family medical, dental, and vision options.
- Retirement savings plan with a 50% match on the first 6% of contributions.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
