Compliance Contract Specialist

Nelco World Wide•Burlington, MA

About The Position

NELCO Worldwide is seeking a detail-oriented Compliance Contract Specialist to support commercial, industrial, healthcare, and specialty radiation shielding construction projects throughout the United States. NELCO specializes in the design, manufacture, and installation of radiation shielding systems and related construction solutions. The specialist reviews contract and project documentation, monitors compliance obligations, and coordinates timely corrective action to help NELCO, subcontractors, and other project participants meet applicable local, state, and federal requirements, safety standards, and project rules. The role works closely with project management, estimating, procurement, field leadership, Payroll, Finance, Human Resources, Environmental Health and Safety, and legal counsel from contract review through project closeout. Work is primarily performed in an office setting, with occasional project site visits and travel as business needs require. Site visits require compliance with site safety rules and use of required personal protective equipment. Essential functions may be performed with reasonable accommodation.

Requirements

Associate or bachelor’s degree in business administration, Construction Management, Accounting, Paralegal Studies, or a related field; an equivalent combination of relevant education and experience will be considered.
At least three years of relevant experience in construction contract administration, project compliance, certified payroll, or public works administration.
Working knowledge of construction contracts, procurement terminology, payment documentation, prevailing wage requirements, and certified payroll reporting.
Ability to read contract documents, reconcile records, identify discrepancies, manage competing deadlines, and maintain accurate audit-ready files.
Strong written and verbal communication skills, sound judgment, discretion, and ability to collaborate effectively with internal teams, subcontractors, and public agencies.
Proficiency with Microsoft Word, Excel, Outlook, and digital document management systems.

Nice To Haves

Experience supporting multistate construction projects and federal or state-funded public works contracts, including Massachusetts prevailing wage projects.
Experience with electronic certified payroll platforms, construction project management software, or contract management systems.
Familiarity with insurance and bonding documentation, subcontractor prequalification, workforce participation reporting, and healthcare or specialty construction.

Responsibilities

Review proposed and active construction agreements to identify obligations, commercial risks, and inconsistencies; summarize key terms, recommend revisions, and coordinate approvals with project leadership and legal counsel.
Review prime contracts, subcontracts, purchase orders, amendments, and related forms for completeness, consistency, and compliance with approved company procedures.
Identify unclear scopes, conflicting terms, exclusions, flow-down obligations, notice deadlines, insurance and bonding requirements, and contractual risks; escalate exceptions for management or legal review.
Create and maintain project compliance checklists and obligation logs, tracking required documents, responsible parties, submission dates, and outstanding issues.
Track contract changes and required approvals, and communicate relevant requirements to estimating, procurement, project management, and field teams.
Monitor project payroll records and coordinate with Payroll to verify hours, overtime, prevailing wage rates, fringe benefits, labor classifications, and required reporting; investigate discrepancies and follow through on corrections and timely certified payroll submissions.
Review certified payroll records and supporting time, wage, fringe benefit, labor classification, and apprenticeship documentation for accuracy, completeness, and consistency with project requirements.
Coordinate weekly certified payroll submissions and statements of compliance for covered projects; verify submission status and resolve discrepancies with Payroll and subcontractors.
Support compliance with prevailing wage laws, Davis-Bacon and Related Acts requirements, and applicable state or local public works requirements.
Track workforce reporting, contractor registrations, required postings, apprenticeship documentation, and participation reporting, including small or disadvantaged business requirements when specified by contract.
Review payment applications, schedules of values, change order documentation, lien waivers, releases, and supporting records for consistency with contract requirements; coordinate corrections with project teams and Finance.
Monitor certificates of insurance, required endorsements, bonds, licenses, and other compliance documents for completeness and expiration dates.
Identify missing documentation, potential noncompliance, scope gaps, and payment risks; maintain issue logs, recommend corrective actions, and follow through on resolution.
Escalate disputed terms, claims, legal interpretations, and material compliance concerns to authorized leadership or legal counsel.
Monitor changes in requirements affecting assigned projects and coordinate updates to procedures, checklists, and reporting practices with appropriate subject matter experts.
Coordinate with EHS and field management to track contract-required safety training, site access, environmental documentation, and project-specific certifications; refer technical evaluations and corrective actions to responsible specialists.
Communicate documentation requirements to subcontractors, vendors, and internal teams, and provide guidance on forms, deadlines, and submission procedures.
Assist with customer, public agency, and internal audits by organizing records, responding to authorized requests, and tracking findings and corrective actions.
Maintain organized, secure digital contract files and compliance databases with version control, appropriate access, and retention practices consistent with requirements and company policy.
Prepare compliance status reports identifying overdue documents, approaching deadlines, unresolved risks, and required management action.
Coordinate compliance closeout packages, including final payroll documentation, required certifications, releases, and other contract deliverables.
Protect confidential employee, payroll, customer, and company information; perform other related duties as assigned.