Contract & Commercial Services Lead - Semi-Conductor Construction

Turner & Townsend•Syracuse, NY

19h

About The Position

Turner & Townsend is seeking a Contracts Administration Lead to support a key client in its Global Real Estate Development Operations. The role oversees a team across the US and interfaces with stakeholders globally. The team manages client business transactions end to end, from contract processing through invoice payment. The Lead works with multiple stakeholders on contract quality assurance, purchase order creation, business approvals, budget and funding management, reporting, invoice review and tracking, and invoice issue resolution. The role also includes reviewing the existing transaction approach and identifying opportunities to streamline service delivery.

Requirements

At least 8 years of relevant experience.
Expertise in process efficiency, streamlining, and/or continuous improvement.
Understanding of procurement or sourcing and contract activities.
Understanding of invoicing processes and Accounts Payable.
Experience with Oracle or other financial management software.
Strong people management skills.
Knowledge of Google Docs, Sheets, Slides, and Drive.
Highly self-motivated and customer-centric, with a desire to meet and exceed agreed service levels.
Excellent interpersonal and communication skills.
Ability to demonstrate collaborative behaviors.
Organized and thorough.

Responsibilities

Lead and oversee a US-based team while coordinating with stakeholders globally.
Review contracts for accuracy and completion, route them for signature, upload them to the contract repository, and assist with legal approvals.
Submit vendor provisioning forms, coordinate vendor orientations and equipment pickup, and record relevant details in the database.
Track contracts, facilitate business and legal approvals, follow up with approvers, and ensure contracts use the correct workflow.
Submit design contracts into the contract management tool, facilitate approvals, and maintain the tracker.
Ensure suppliers are enrolled in the client’s financial systems.
Maintain a register of activities and associated timelines.
Assist with purchase order creation and funding for global regions.
Compile monthly reports for client approval and provide ad hoc reporting and analysis.
Validate vendor invoices and payments against contracts, purchase orders, and supporting documents; check for billing errors and compliance with agreed terms.
Resolve invoice, purchase order, and payment issues with vendors and the internal Accounts Payable team.
Track invoices from submission through payment and ensure vendor submission requirements and Accounts Payable processes are followed.
Manage the invoice log and dashboard, categorize issues, and ensure metrics are accurately calculated.
Update the Invoice Analyst handbook to reflect current processes and policies.
Analyze transaction processes and identify opportunities for efficiency, streamlining, and continuous improvement.