Contract Billing Analyst

Tyonek Native Corporation•Madison, AL

1d•Onsite

About The Position

The Contract Billing Analyst maintains all data required for billing, generating invoices, and transmitting them to customer billing systems. This role involves working with operations, contracts, and program finance to identify and manage projects needing billing or funding. Key responsibilities include ensuring billing parameters align with contractual agreements, maintaining billing schedules for timely invoicing, and preparing monthly manual customer billings as required. The analyst will process, prepare, and submit electronic invoices to government and non-government customers using systems like WAWF, and forward documentation on client acceptance. They are expected to interpret FAR regulations and contractual invoicing terms, advising relevant personnel on compliance. The position serves as the primary customer interface for all billing-related issues, handling investigation, analysis, escalation, and resolution of accounts receivable problems. Additional duties include maintaining project invoice files and electronic correspondence logs, monitoring the Billing Mailbox, assisting internal and external customers with inquiries, and completing indirect rate adjustments and final invoices. This role is crucial for month-end and year-end closings, requiring a willingness to work in a deadline-driven, fast-paced environment, and involves mentoring billing clerks to achieve invoicing goals.

Requirements

Requires a bachelor's degree (or equivalent experience) in Business Administration, Finance, Accounting or a related field.
Government contract billing experience: five (5) or more years required.
Fixed Price, Progress Billing, Milestone Billing, and Cost-Plus billing knowledge/experience.
Knowledgeable in FAR & CAS Regulations as it applies to Government Invoicing requirements.
Knowledgeable of Overhead Rates/pools from an invoicing perspective.
Extensive knowledge and experience in reviewing government contract awards for billing requirements.
Knowledge of Excel and COGNOS applications.
Deltek Costpoint experience.
Detail oriented.
Reliable.
Able and willing to work in a deadline driven environment.

Responsibilities

Ensures billing parameters match the customer's Contractual Agreement as applicable.
Maintain billing schedule to ensure that contracts are billed on time.
Prepare monthly manual customer billings (when required) for projects in accordance with contract terms and guidelines.
Work closely with the Finance group, Contracts department and project personnel to ensure prompt and accurate billing.
Process, prepare and submit electronic invoices to government and non-government customers using WAWF (Wide Area Work Flow) and other electronic methods as required by the contract.
Forward documentation on client acceptance.
Interprets FAR regulations and Contractual invoicing/billing terms and advises Program Finance, Project Managers and Accounting personnel of compliant requirements.
Be the customer interface for all billing related issues.
Responsible for investigation, analysis, escalation and resolution of accounts receivable issues.
Maintain project invoice file and electronic invoice correspondence/log.
Monitor the Billing Mailbox and respond in a timely fashion.
Assist internal and external customers regarding billing inquiries while ensuring accuracy, accountability, and timeliness to the customer.
Assist direct communication with customers, Contracts and other internal departments as required.
Completes indirect rate adjustment and final invoices when required.
A key player in the month-end and year-end closings.
Provide mentoring and leadership to billing clerks to achieve invoicing functional goals.
Other duties as assigned.