Contract Analyst, Bureau of Division Management & Systems Coordination

City of New York • Long Island City, NY

18h • Hybrid

About The Position

The Contract Analyst will support oversight of an assigned portfolio of contracts in the Bureau of Division Management & Systems Coordination (DMSC), within the Division of Disease Control. Reporting to the Senior Director of Operations Planning, the analyst coordinates, manages, and monitors contract activities from initiation through registration and closeout. The position serves as a liaison between DMSC, programmatic leads across divisions, vendors, and external agencies.

The Division of Disease Control works to safeguard the health of New Yorkers through identification, surveillance, treatment, control, and prevention of infectious diseases. DMSC leads administrative, surveillance, informatics, preparedness, policy, communications, community engagement, and racial equity and social justice activities for the Division, and guides the strategic use of Division resources.

The role includes coordinating procurement communications, supporting deliverables-based scopes of work and budgets, processing procurement and contract administration activities in PASSPort and related City systems, and developing contract reports and analyses. Candidates must be permanent in the civil service title of Contract Specialist or comparable titles Staff Analyst Level I or Procurement Analyst Level II, or have filed for the specified Contract Specialist exams within their respective filing periods.

The NYC Health Department is an equal opportunity employer committed to equity, diversity, and providing reasonable accommodations. Depending on the position, employees may be able to work from home up to two days per week.

Requirements

• Must be permanent in the civil service title of Contract Specialist or a comparable civil service title of Staff Analyst Level I or Procurement Analyst Level II, or have filed for Contract Specialist Exam No. 7023 during August 5–25, 2026, or Exam No. 4038 during August 2–22, 2023.
• One qualification pathway is a baccalaureate degree from an appropriately accredited college or university and six months of full-time satisfactory professional, technical, or administrative experience in program evaluation, contract negotiation/management, fiscal/financial management, or project management.
• Another qualification pathway is a four-year high school diploma or approved equivalent and four years of full-time satisfactory professional, technical, or administrative experience in program evaluation, contract negotiation/management, fiscal/financial management, or project management.
• Education and/or experience equivalent to either stated qualification pathway is acceptable.

Nice To Haves

• City, State, or Federal procurement experience.
• Proven experience monitoring deliverables-based contracts and budgets.
• Experience working with Contrak and PASSPort.
• Strong organizational skills, including the ability to multitask, track activities, demonstrate initiative, and follow up as necessary.
• Proven ability to provide high-quality customer service and respond quickly and accurately to requests.
• Excellent verbal and written communication and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Visio, and PowerPoint.

Responsibilities

• Coordinate and communicate with vendors, contractors, consultants, and external partners regarding procurement requirements, contract deliverables, timelines, invoicing, documentation deficiencies, compliance issues, and operational expectations.
• Assist in developing deliverables-based scopes of work and budgets, and monitor scopes of work to support current budget modifications and timely invoicing and vendor payment processing.
• Liaise between divisional staff, vendors, and stakeholders to resolve outstanding issues and facilitate progress on deliverables.
• Initiate and process procurement and contract administration activities in PASSPort and related City systems, including vendor documentation, amendments, renewals, and budget modifications.
• Develop and maintain contract reports and analyses for senior management and program staff to track contract activities.

Benefits

• Potential eligibility for federal or state loan forgiveness and repayment assistance programs.
• Premium-free health insurance plan.
• Additional health, fitness, and financial benefits may be available depending on the position’s associated union or benefit fund.
• Public-sector defined-benefit pension plan.
• Tax-deferred savings program.
• Worksite Wellness Program.
• Potential to work from home up to two days per week, depending on the position.
• Job security compared with private-sector employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level