Contract Analyst, Bureau of Division Management & Systems Coordination

City of New York • New York, NY

1d • $59,420 - $68,333

About The Position

The Contract Analyst supports oversight of an assigned portfolio of contracts within the Bureau of Division Management & Systems Coordination (DMSC), Division of Disease Control. Reporting to the Senior Director of Operations Planning, the analyst coordinates, manages, and monitors contract activities from initiation through registration and closeout. The role serves as a liaison between DMSC, programmatic leads across divisions, vendors, and external agencies. The Division of Disease Control works to safeguard New Yorkers’ health through identification, surveillance, treatment, control, and prevention of infectious diseases. DMSC leads administrative, surveillance, informatics, preparedness, policy, communications, community engagement, and racial equity and social justice activities, and guides strategic use of Division resources.

Requirements

• Candidates must be permanent in the civil service title of Contract Specialist or comparable titles of Staff Analyst Level I or Procurement Analyst Level II, or have filed for Contract Specialist Exam No. 7023 within its stated filing period or Exam No. 4038 within its stated filing period.
• Meet the Contract Specialist qualification pathway: a bachelor’s degree and six months of satisfactory professional, technical, or administrative experience in program evaluation, contract negotiation/management, fiscal/financial management, or project management; or a high school diploma or equivalent and four years of such experience; or equivalent education and experience.

Nice To Haves

• City, State, or Federal procurement experience.
• Experience monitoring deliverables-based contracts and budgets.
• Experience working with Contrak and PASSPort.
• Strong organizational skills, ability to multitask and track work, and initiative to follow up as necessary.
• Ability to provide high-quality customer service and respond quickly and accurately to requests.
• Excellent verbal and written communication and interpersonal skills.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Visio, and PowerPoint.

Responsibilities

• Coordinate and communicate with vendors, contractors, consultants, and external partners about procurement requirements, contract deliverables, timelines, invoicing, documentation deficiencies, compliance issues, and operational expectations.
• Assist in developing deliverables-based scopes of work and budgets, and monitor scopes of work and budget modifications to support timely invoicing and vendor payments.
• Serve as a liaison between divisional staff, vendors, and stakeholders to resolve outstanding issues and facilitate progress on deliverables.
• Initiate and process procurement and contract administration activities in PASSPort and related City systems, including vendor documentation, amendments, renewals, and budget modifications.
• Develop and maintain contract reports and analyses for senior management and program staff to track contract activities.

Benefits

• Potential eligibility for federal or state loan forgiveness and repayment assistance programs.
• Premium-free health insurance plan.
• Additional health, fitness, and financial benefits may be available based on the position’s associated union or benefit fund.
• Public-sector defined-benefit pension plan.
• Tax-deferred savings program.
• Worksite Wellness Program.
• Depending on the position, the ability to work from home up to two days during the week.
• Job security compared with private-sector employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level