Contract Administrator

Los Angeles County Metropolitan Transportation Authority•Los Angeles, CA

1d•Onsite

About The Position

Performs journey-level contract administration and management work in support of Metro's acquisition process and goals. Performs contract administration activities for facilities, capital improvements, professional services, and construction projects from pre-award through post-award phases, including solicitations, evaluation of change orders, contract negotiations, compliance activities, and contract closeout.

Requirements

Bachelor's Degree in Economics, Business, Public Administration, or a related field
One year of relevant experience performing contract administration work
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Nice To Haves

Master's Degree in a related field
Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent
Experience administering contracts for capital construction, transit infrastructure, or public works projects, including coordinating contract amendments, change orders, and related procurement documentation
Experience conducting cost and price analyses, supporting contract negotiations, and performing market research or market surveys related to procurement and contract administration activities
Experience applying critical thinking and effective written and verbal communication skills while interpreting and ensuring compliance with applicable laws, regulations, policies, and contract requirements
Experience performing daily contract administration and operational support activities for public sector or government agency procurement processes

Responsibilities

Plans procurement processes and assists user departments with setting schedules
Summarizes technical specifications for Request for Proposals (RFPs) and Invitation for Bids (IFBs); performs cost/price analyses on contractor proposals and bids
Schedules advertising and announcement of RFBs and IFBs
Holds pre-proposal and bid conferences to answer questions
Leads proposal and bid evaluation teams and evaluates proposals and bids including cost/price analysis
Negotiates contract costs, terms, and conditions with multiple vendors
Prepares award recommendations for management
Prepares reports and correspondence, including price reasonableness reports
Monitors contract compliance and negotiates amendments and/or change orders; establishes pricing/negotiation strategies
Resolves problems and disagreements between contractors and user departments
Analyzes cost/price elements in contractor proposals, bids, amendments, or change orders
Determines market effect on pricing
Attends various meetings, including pre-bid and post-bid debriefings
Reviews invoices for compliance against contracts
Assists new vendors with requirements of the procurement process
Conducts closeout actions upon contract completion such as final audit, payment, etc.
May be required to perform other related job duties