Contract Administrator

IA Construction•Franklin, PA

1d•Hybrid

About The Position

Support construction projects by coordinating documentation, compliance, and administrative processes from pre-construction through closeout. Work closely with Project Managers, subcontractors, and suppliers to ensure accurate, timely, and compliant project execution.

Requirements

Excellent interpersonal skills with the ability to communicate with peers and customers
Exceptional time management to meet deadlines
Ability to work under pressure with accurate results
Understanding of EEO reporting requirements
Valid driver's license for the state in which you reside.
Minimum two years of administrative duties in the heavy/highway construction industry preferred.
High school graduate or equivalent required.

Nice To Haves

Associate's degree in business or related field preferred.

Responsibilities

Participate in daily safety huddles and support company safety practices.
Prepare and manage pre-construction and project documentation.
Coordinate submittals, material certifications, and approvals through DOT systems (e.g., ECMS) and other owner-required platforms.
Administer subcontractor documentation, onboarding, and compliance requirements.
Process invoices, purchase orders, force accounts, and payment-related documentation.
Prepare and submit EEO/DBE and other required compliance reports.
Review and track certified payrolls and labor compliance documentation.
Set up and manage DOT field offices and support project site administrative needs.
Manage project records, correspondence, and documentation in company and owner systems.
Maintain project tracking logs, spreadsheets, and equipment records.
Provide administrative support to project teams, including scheduling and coordination.
Work extended or non-traditional hours as needed to support project demands.
Exercise proper care and maintenance of company equipment.
Perform additional duties as assigned.