Contract Administrator I-II

San Antonio River Authority•San Antonio, TX

10d•$55,599 - $80,157•Onsite

About The Position

Assists the Procurement/Contracting team with routine contracting and procurement functions under close supervision while ensuring compliance with applicable laws and policies. Safety is #1 at the River Authority: We expect every employee: to 1) Strictly follow safety policies, rules, and safe work methods. 2) Promptly correct or report safety hazards or unsafe conditions. Immediately report injuries for prompt diagnosis and treatment. 3) Make regular suggestions for safety process improvements to support continuous safety improvement.

Requirements

Bachelor’s degree and one (1) years of progressively responsible experience in government contract management and/or purchasing; or a combination of experience and education that results in the required knowledge, skills, and abilities may qualify for the Contract Specialist I position.
Bachelor’s degree and three (3) years of progressively responsible experience in government contract management and/or purchasing; or a combination of experience and education that results in the required knowledge, skills, and abilities may qualify for the Contract Specialist II position.
State of Texas CTCD or CTCM certification or other recognized certification is required or obtained within first year.
Must have and maintain a valid driver’s license and an insurable driving record.
Knowledge of Microsoft Office
Knowledge of Contract and vendor management
Knowledge of Records retention best practices
Knowledge of Procurement Cards
Knowledge of Grants
Communicating orally and in writing
Organization and filing
Basic accounting
Report generation
Must be able to function in a principle-based organization that has a culture built on character and SARA Core Values of Stewardship, Integrity, and Excellence.

Responsibilities

Assists with the preparation, processing, and administration of routine, low‑risk contract actions using approved templates, standard terms and conditions, and contract management systems, under the guidance of the Team Lead.
Processes contract actions from initiation through execution, including performing required entries in the Agency’s financial systems and electronic signature platforms, in accordance with established procedures and under supervision.
Assists with vendor registration activities and maintains vendor qualification, insurance, and compliance documentation to support contractual and regulatory requirements.
Maintains complete, accurate, and well‑organized contract files and documentation in compliance with record retention, internal control, and audit requirements.
Supports Small/Minority/Women‑Owned Business Enterprise (SWMBE) compliance efforts by assisting with data collection, documentation tracking, and preparation of routine reports.
Assists in maintaining contract and third‑party vendor management systems to support contract compliance, monitoring, and reporting requirements.
Collects and compiles data from contract‑related systems and assists with preparing routine reports using Microsoft Excel and other established tools.
Communicates with internal and external stakeholders regarding routine procurement and contract matters and appropriately escalates non‑routine or complex issues to the Team Lead.
Provides routine support and guidance to internal customers regarding established contracting processes and procedural requirements.
Assists with documenting vendor performance issues and contract‑related incidents using established tracking systems and procedures.
Assists in supporting compliance with the River Authority’s purchasing policies, procedures, and ethical procurement standards.
Performs work in accordance with assigned authority levels and refers high‑risk, non‑routine, or complex contract matters to the Team Lead or Procurement Supervisor for review and resolution.
Performs other job‑related duties as assigned.
Independently prepares, negotiates, and administers moderate‑complexity contract actions using approved templates, contract management systems, financial systems, and electronic signature platforms, escalating complex or non‑routine issues to the Team Lead as appropriate.
Ensures contract activities comply with the River Authority’s purchasing policies and procedures and coordinates with the Team Lead or Procurement Supervisor to confirm legal sufficiency of contracts and agreements when required.
Exercises independent judgment in evaluating contract terms, vendor documentation, and procurement actions within established policies and authority limits. Escalates issues that exceed delegated authority or present an elevated risk.
Serves as a point of contact for internal customers and external stakeholders by providing guidance on routine procurement and contracting processes and responding to standard inquiries.
Resolves routine vendor and contract issues by analyzing contract terms, coordinating with internal stakeholders and vendors, and implementing appropriate corrective actions, escalating complex or non‑routine matters as needed.
Manages multiple contract assignments concurrently, prioritizing work to meet deadlines while maintaining accuracy, compliance, and customer service standards.
Validates contract, vendor, and SWMBE‑related data and prepares routine and ad hoc reports by extracting, analyzing, and compiling information from contract management systems and other related tools, including Microsoft Excel, to support compliance, tracking, and business decision‑making.
Identifies opportunities to improve contracting processes, templates, and workflows and provides recommendations to enhance efficiency, consistency, and compliance.
Provides informal guidance and mentoring to Contract Specialist I staff.
Documents vendor performance issues and incidents in established tracking systems and elevates issues as appropriate.
Maintains accurate, complete, and auditable contract files in accordance with records retention requirements and supports internal and external audits by providing documentation and responding to routine audit inquiries.