Contract Administrator (Remote)

SPECTRA TECH INC•Oak Ridge, TN

2d•Remote

About The Position

Spectra Tech, Inc. is seeking a capable and motivated Contract Administrator to support sourcing, supplier evaluation, price reasonableness determinations, negotiation, subcontract administration, and contract closeouts. The role supports supplier development and project success by reducing risks and liabilities related to supplier performance, pricing, delivery, and contractual commitments. The Contract Administrator collaborates with suppliers, consultants, management, internal teams, the supply chain organization, project personnel, and support functions to coordinate contract reviews and provide negotiation support. This position manages subcontracts from pre-award through post-award, including sourcing and bidding, analysis and negotiation, order administration, change control, performance monitoring, and closeout. It also supports strategic sourcing, supplier-base development, cost efficiency, and procurement-process improvement while ensuring compliance with applicable prime contract requirements and organizational policies. The position is remote, has an estimated duration of 6–8 months, and includes approximately 20% travel.

Requirements

Bachelor’s degree in Business, Supply Chain Management, or a related field.
At least 5 years of experience in Procurement or Subcontract Management.
Experience executing subcontracts compliant with FAR and/or 2 CFR 200 Procurement Standards.
Experience issuing, awarding, and administering flexibly priced subcontracts.
Strong understanding of federal cost principles.
Experience working with export-controlled information.
Ability to perform responsibilities with general supervision.
Comfort managing a sizable workload in a fast-paced environment.
Strong organization and follow-through, with the ability to collaborate across teams.
Clear communication and relationship-building skills.
High integrity; respectful and transparent communication; strong team orientation.
Self-directed, with the ability to take ownership of outcomes.
Experience using ERP systems to support procurement and contract administration.
Motivation to learn, adaptability, and ability to expand responsibilities over time.

Nice To Haves

Experience in regulated or technically complex industries.
Technical or subject-matter background; experience-based qualifications are acceptable.
Experience with engineered equipment, component procurements, design/build/delivery work, or construction under quality assurance requirements.
Demonstrated ability to implement successful procurement or supplier interface strategies.
Proficiency in Excel, Word, and PowerPoint.

Responsibilities

Initiate and manage subcontracts from pre-award through post-award, focusing on performance, change control, quality, cost, and schedule.
Partner with internal requestors to understand procurement requirements and source appropriate goods and services.
Select appropriate terms, conditions, and contract vehicles based on procurement needs.
Review Statements of Work to ensure requirements are clearly defined for prospective suppliers.
Lead solicitation and bidding activities, including RFPs, RFQs, and EOIs.
Conduct cost and price analyses and prepare procurement summaries and basis-of-award documentation.
Perform market research to identify potential suppliers and develop a qualified, competitive supplier base through strategic agreements.
Support and implement broader supply chain strategies and manage a portfolio of subcontracts based on workload and program needs.
Support strategic sourcing for first-of-a-kind (FOAK) major equipment or capital procurement efforts.
Build and sustain a strategic supplier base for current and future program requirements.
Negotiate pricing, terms, schedules, and delivery commitments with suppliers.
Issue subcontracts, purchase orders, and change orders; monitor and expedite orders to ensure timely delivery.
Ensure procurement activity complies with applicable prime contract requirements and organizational policies.
Identify and mitigate FOAK design risks, including supply chain disruptions, technical uncertainties, and intellectual property considerations.
Promote cost efficiency while maintaining quality and technical performance, and support continuous improvement of procurement processes.
Verify receipt of items, resolve discrepancies, and review or approve invoices to support timely payment.
Maintain complete and accurate subcontract files and records, and prepare procurement reports and metrics for management.
Manage formal change processes and address subcontract interpretation issues, technical revisions, material changes, and schedule constraints in coordination with technical representatives.
Promptly notify management of supplier-related or internal issues that could jeopardize performance.
Execute subcontract closeouts in a timely and compliant manner.
Perform additional procurement and contracting duties as assigned.