contract administrator

Akelius • Boston, MA

9d

About The Position

We are looking for an organized, inquisitive and proactive
contract administrator to assist in managing the lifecycle of service contracts and supporting vendor activities.

This role is essential to ensure all contracts comply with internal policies, track contract status and expiration dates, and coordinate approvals across departments.

This role also involves maintaining accurate vendor records, monitoring compliance documents, and serving as a point of contact for vendor inquiries.

Strong organizational skills, attention to detail, and proficiency with tools like Excel and contract management systems are essential for success in this position

Requirements

• excellent attention to detail, especially around document management, compliance tracking, and deadlines
• thrives on data, process improvement, cross-functional collaboration and has a strong attention to detail
• familiarity with contract language
• proficient in Microsoft Excel and document tracking systems
• strong communication and organizational skills, with the ability to work with multiple teams and vendors

Nice To Haves

• experience with industry platforms like Yardi, Procore, or procurement/ERP systems is a plus

Responsibilities

• contract management
• coordinate with internal departments operations, construction and finance gather required information and documentation
• prepare bid packages and support procurement processes by issuing RFQs
• draft, review, and revise service contracts
• maintain organized, permanent files of all contract documentation and correspondence.
• ensure all contracts and purchase order agreements are properly executed and comply with internal policies
• track contract status, monitor contract expiration dates and ensure timely renewals or terminations
• administer contracts throughout their entire lifecycle, from execution to closeout or renewal.
• compliance and risk management
• approve and manage vendors
• maintain accurate and up-to-date records
• track expiration dates for contracts, certificates of insurance, and other vendor documents
• ensure accurate procurement records and contract documentation
• reporting and support
• help improve contract templates and streamline workflows
• analyze procurement and data to identify trends, risks, and cost reduction opportunities
• monthly reporting
• projects as needed

Benefits

• competitive benefits with generous employer premium contributions
• 100% paid short and long term disability, as well as Life
• 401k with match
• annual fitness benefit
• internal industry specific education and training
• offices in central locations with a high-quality working environment
• social events and volunteer opportunities throughout the year
• company summit every second year

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed