Contract Administrative Coordinator- Senior

Intermountain Health • Dayton, OH

2d • Onsite

About The Position

This position is responsible for facilitating the development and execution of contracts under the supervision of the Director of Physician Contracting. These responsibilities include the drafting, implementation, tracking and updating of medical service contracts for Intermountain Healthcare and maintaining appropriate records of these activities. This position contributes to the oversight and management of physician contracts for the hospitals and serves as a liaison between the Hospital Division and the Medical Group as to services (employment and independent contractor) agreements. The following states are currently paused for sourcing new candidates or for new relocation requests for current caregivers: California, Connecticut, Hawaii, Illinois, New York, Pennsylvania, Rhode Island, Vermont, Washington. Monday through Friday 9-5MT Looking for candidates with strong communication skills to explain complex ideas/processes to stakeholders please see minimum requirements

Requirements

• Associate degree. Degree must be obtained through an accredited institution. Education is verified.
• Four years of contracting experience with Intermountain Healthcare.
• One year of professional work experience in the areas of contract development, contract management, or healthcare operations support.
• Demonstrated ability to establish and maintain effective working relationships with colleagues, administrators, finance personnel, corporate personnel and physicians.
• Experience using word processing, spreadsheet, database, internet and e-mail and scheduling applications.
• Experience in a role requiring effective verbal, written and interpersonal communication skills.
• Experience in a role requiring the ability to organize, and prioritize multiple projects and to meet deadlines.
• Experience in a role requiring the demonstration of attention to detail, specifically as it relates to written communication in the areas of grammar, spelling, proof reading, and punctuation.

Nice To Haves

• Associate degree that includes coursework in the areas of accounting, finance, business law, and contract development.
• Paralegal training or experience.

Responsibilities

• Serves as primary contact and resource to Contract Administrators for a designated portfolio of contracts.
• Coordinates and manages the contracting process for a contract portfolio including the development, amendment, and termination of contracts.
• Assists facilities in resolving contract-related issues.
• Advises Contract Administrators and other Intermountain colleagues of regulatory and policy requirements related to contracting and the contracting process.
• Coordinates the amendment/extension or termination of contracts with the respective Contract Administrator, including the development of language to address specific issues/concerns if necessary, for appropriate administrative and/or legal review.
• Provides notification to Operations Officers of approaching expirations of/expired contracts in a timely manner and on a regular/consistent basis.
• Researches expired contracts and initiates action to resolve (either by amending/extending the contract, or terminating it).
• Develops contracts, amendments and extensions using approved templates.
• Drafts language to address unique situations/concerns for review by Manager or Director.
• Assures proposed contract changes are appropriately reviewed and approved.
• Coordinates the contract signature process with the respective region's contract liaison to assure timely direction regarding the contract is executed (or appropriate alternative direction is provided) and to support the process of communicating information regarding the new contract, or contract changes to the appropriate facility departments.
• Coordinates with recruiters, operations officers and managers in the preparation and provision of draft contracts for their use with physicians who are/will be providing services to, or for Intermountain.
• Updates the database to assure that accurate and current information regarding physician contract status is available.
• Coordinates and assists Payroll and Human Resources in resolving contract-related issues.
• May coordinate and facilitate the payment to, or repayment by, the physician of signing bonuses, moving expenses, asset purchases and other negotiated reimbursements or payments.
• Prepares, presents for review, and sends out letters of intent, notices to terminate employment, confirmation of physician compensation / employment as requested by lending institutions, letters allowing exceptions to the contract, etc.
• Coordinates across IHCHS boundaries (i.e. regions, divisions, facilities, etc.) when a contract involves multiple IHCHS organizational units while maintaining respect for confidential information including physician compensation, benefits, disciplinary action, recruitment and credentialing information.
• Maintains awareness of the legal and operational ramifications that changes to contract language may have to the contract, other provisions in the specific contract or in the implementation of the contract to assure changes do not negatively impact other aspects of the contract.
• Maintains a broad understanding of employment and independent contractor agreements, compensation methodologies and physician benefits and general tax information relating to moving expenses and signing bonuses.

Benefits

• Comprehensive benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
• PEAK program supports caregivers in the pursuit of their education goals and career aspirations by providing up-front tuition coverage paid directly to the academic institution.
• The program offers 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates.
• Caregivers are eligible to participate in PEAK on day 1 of employment.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree