Contract Administration Mgr I

Texas Health & Human Services Commission•Austin, TX

1d•$3,189 - $5,393

About The Position

The Contract Administration Manager I works under the direction of the Health and Human Services Commission Procurement and Contracting Services Director of Special Programs. The position performs highly advanced consultative work developing grant and complex procurement solicitations; developing, revising, and promoting compliant policies, procedures, forms, and reports; overseeing grant- and procurement-related documents and systems; and interpreting laws and regulations. The role works with client programs and agency stakeholders to develop and implement efficient, effective grant and procurement practices across the HHS system and may coordinate approval processes. It operates under minimal supervision, with extensive latitude for initiative and independent judgment. This is a part-time position based in Austin. It may be eligible for telework, subject to agency policies, supervisor discretion, and business needs. The position develops and implements procurement and grant solicitation materials and schedules, ensuring compliance with agency policies and applicable federal and state requirements. It maintains and improves standardized statements of work (SOWs), guidance, templates, and training; identifies recurring document deficiencies; and recommends tools and process improvements. The role also participates in HHS contracting and procurement workgroups, coordinates with legal, procurement, program, and state agency staff, and reviews proposed laws, rules, regulations, and legislation affecting agency operations.

Requirements

Certified Texas Contract Developer (CTCD) certification is required.
Certified Texas Contract Manager (CTCM) certification must be obtained within six months of hire.
At least three years of experience with procurement practices, statutes, rules, and regulations.
Knowledge of implementing federal and grant laws and regulations, including 2 CFR 200, the State of Texas Procurement and Contract Management Guide, and Texas Grant Management Standards.
Knowledge of legal principles, practices, and proceedings; state and federal laws, rules, and regulations; and agency administrative rules and regulations.
Skill in working on complex procurement projects.
Skill in legal research, writing, and analysis; computer and applicable software use; reasoning and logic; identifying and solving complex problems; prioritizing workloads; mediation and negotiation; and using judgment to identify courses of action.
Skill in developing procedures, templates, and processes.
Skill in preparing clear and concise reports, manuals, technical information, and correspondence.
Ability to interpret statutes and state and federal rules and regulations.
Ability to develop solutions to problems.

Nice To Haves

Federal and state procurement and management experience, and grants procurement and management experience, are strongly preferred.
Dual CTCD/CTCM certification is preferred.
Project Management Professional certification is preferred.
Paralegal certification or a law license is preferred.

Responsibilities

Develop, revise, and implement procurement documents and grant solicitation documents and timelines, ensuring compliance with agency policies and procedures and applicable federal and state statutes and rules throughout the grant or procurement cycle.
Develop, maintain, and improve standardized SOW templates, procedures, technical writing standards, checklists, job aids, examples, and guidance for HHSC program and procurement staff.
Develop standardized approaches for drafting common SOW components, including deliverables, performance requirements, reporting requirements, contractor responsibilities, and acceptance criteria.
Identify recurring SOW deficiencies and recommend improvements to procurement templates, processes, guidance, and training.
Develop and deliver training, workshops, or technical assistance to program and procurement staff on effective SOW development.
Maintain consistency in terminology, formatting, document structure, and technical writing practices.
Research and recommend tools and technology to improve the efficiency, consistency, and quality of SOW development and review.
Participate in HHS System contracting, procurement, and grant-related workgroups, committees, and projects; communicate with HHS staff to provide or verify information, answer inquiries, address issues, and resolve operational and management problems.
Coordinate and communicate with legal services, procurement and contracting staff, program area staff, and state agencies to identify needs, resolve problems, and monitor and discuss the effectiveness of procurement and grant solicitation documents.
Review drafts of laws, rules, and regulations affecting agency operations and bills or amendments for legislative consideration, and assist with legislative implementation.