Contemplative Instructor Coordinator, Contemplative Sciences Center (Staff Wage)
About The Position
The Contemplative Sciences Center at the University of Virginia seeks an organized, welcoming, service-focused Contemplative Instructor Coordinator to support instructors who teach in the Contemplative Commons. This part-time wage position is the primary point of contact for current and potential instructors, managing their relationship with the Center from hiring and onboarding through day-to-day teaching and offboarding. Working closely with the programs, events, operations, and finance teams, the Coordinator helps ensure instructors are hired and paid accurately and on time, have what they need to teach, and feel welcome in the building. The position also maintains a directory of instructor expertise, tracks class attendance, and shares instructor feedback with the team. The hybrid schedule is approximately 10–20 hours per week, with occasional evening and weekend hours. Compensation is $22.00–$24.00 per hour. This wage position is not eligible for leave or other benefits and is limited to 1,500 hours of work per year.
Requirements
- High school diploma or equivalent.
- At least one year of experience in program coordination, customer service, administrative support, or a related role.
- Excellent customer service and interpersonal skills, with the ability to build warm, professional working relationships.
- Strong organizational skills and attention to detail, with the ability to manage multiple people, schedules, and deadlines.
- Comfort communicating and upholding policies in a friendly, clear, and consistent way.
- Proficiency with Microsoft Office, including Excel and Forms.
Nice To Haves
- Bachelor’s degree.
- Experience with Workday or another financial, procurement, or HR platform, including purchase requisitions or wage hiring.
- Familiarity with higher education or public-sector administrative practices.
- Experience coordinating instructors, teaching artists, contractors, or volunteers.
- Experience with room scheduling, registration, or attendance systems.
- Experience supporting the creation of orientation, training, or video materials.
- Personal familiarity with contemplative practices such as yoga, meditation, mindfulness, movement, or the arts.
- Strong written and verbal communication skills.
- Ability and willingness to learn new systems and processes.
- Interest in supporting the Contemplative Sciences Center’s commitment to human flourishing for students, faculty, staff, and the Charlottesville community.
Responsibilities
- Serve as the primary point of contact for current and prospective contemplative instructors, collect information, and respond to questions promptly and professionally.
- Greet instructors before their first class, assist with setup as needed, and ensure rooms and equipment are ready.
- Communicate instructor rates and payment processes clearly and consistently.
- Communicate building and space-use policies and help enforce them.
- Relay instructors’ material, equipment, and space issues to the programs and operations teams and follow up on resolution.
- Coordinate logistical details related to hiring instructors on behalf of the programs team.
- Submit purchase requisitions and purchase orders for instructor services through Workday in coordination with the finance team.
- Assist instructors with supplier onboarding through PaymentWorks and Paymode as needed.
- Orient new instructors to the Contemplative Commons, including its spaces, equipment, policies, and procedures.
- Support creation of an instructor orientation video and related materials, and keep them up to date.
- Maintain organized records of instructor agreements, onboarding documents, certificates of liability, and payments.
- Book rooms for regular weekly classes in coordination with CSC scheduling staff.
- Collaborate with instructors to track class attendance and maintain accurate records for reporting and program planning.
- Build and maintain a CI Directory of instructor contact information, vendor identification, and areas of expertise; schedule substitute instructors as needed; and provide referrals to UVA partners.
- Assist with registration processes as needed.
- Perform other duties and special projects as assigned.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
