Construction Project Coordinator

PRIDE Industries•Commerce, CA

1d•Hybrid

About The Position

The Construction Project Coordinator provides project administration support to Project Managers in organizing ongoing construction projects under general supervision. The role monitors document control and coordinates, communicates, and distributes project-specific information, authorizations, documentation, and statuses. It requires general office administration knowledge, including familiarity with financial documents, budgets, project schedules, and plans. The position has no direct reports and is classified as non-exempt. The role is hybrid, with two days per week onsite. Work is performed in a normal office environment with limited privacy and some exposure to background noise. An associate degree is listed as the education requirement, although a comparable combination of formal education and work experience may be considered. A valid driver’s license may be required depending on local, state, or contract requirements.

Requirements

Three or more years of related work experience in office administration or a related field.
Knowledge of office administration procedures and standard office equipment.
Effective computer skills, including proficiency with Microsoft Office Suite, PowerPoint, and MS Projects, and the ability to learn other project management software.
Ability to communicate effectively and respond to questions and requests from team members, customers, and others.
Effective written communication skills using appropriate business English.
Human relations skills to maintain effective working relationships with the team.
Effective customer service skills.
Intermediate computer literacy, including word processing, spreadsheet, database, and presentation software.
Basic mathematical ability, including addition, subtraction, multiplication, and division.
Demonstrated customer service, problem-solving, and common-sense skills.
Associate degree; a comparable combination of formal education and work experience may be considered.
A valid driver’s license may be required depending on local, state, and/or contract requirements.
Ability to view a computer screen or monitor, keyboard, and answer or make phone calls for extended periods, with or without assistance.

Nice To Haves

Related office administration or other experience in the MEP industry.

Responsibilities

Maintain and monitor project plans, schedules, budgets, and expenditures.
Coordinate preparation of monthly project reports with Project Managers and the Construction Program Manager.
Ensure projects adhere to applicable frameworks and that project documentation is appropriately maintained.
Monitor project deadlines to help ensure they are met.
Present a professional and efficient image in internal and external interactions.
Record and distribute meeting minutes and agendas to stakeholders as requested.
Execute project closeout requirements in accordance with contract documents.
Provide project clerical support, including data entry, document management, copying, and distribution of business-related materials.
Enter information and data into the document control system.
Coordinate preparation of contracts, amendments, proposals, and change orders.
Perform other duties and special projects as assigned.