Construction Project Coordinator

MTech Mechanical•Westminster, CO

1d•Onsite

About The Position

The Construction Project Coordinator provides administrative and financial support to Project Managers, Project Engineers, and Field Managers throughout the project lifecycle, from initial setup through closeout. The role coordinates customer billing, accounts receivable tracking, project documentation, and financial reporting so project teams have accurate information and resources to work efficiently. As part of a design-build mechanical contractor, the coordinator supports collaboration, innovation, and long-term client relationships through organization, attention to detail, and timely communication. The position is based in Westminster, Colorado, in a general office environment. Work is generally sedentary, though standing and walking may account for up to 20% of the time. The role uses standard office equipment, including computers and printers, and may involve occasional lifting or moving of items weighing up to 25 pounds.

Requirements

High school diploma or equivalent.
Ability to work in a fast-paced environment.
Organized and detail-oriented.
Ability to build and maintain positive relationships among team members.
Functional knowledge of personal computers, including Microsoft Windows, Word, Excel, and Outlook.
Ability to meet the physical requirements of the role, including occasional lifting or moving of up to 25 pounds.

Nice To Haves

Prior experience with accounts receivable.
Ability to read construction drawings.
Working knowledge of Procore, Bluebeam, and Viewpoint.

Responsibilities

Prepare and submit approximately 20 customer billings each month, including lien releases and supporting paperwork, by customer deadlines.
Enter invoices into the accounting system in the correct fiscal period.
Follow up regularly with customers regarding payment status.
Distribute weekly job cost reports to Project Managers, Project Engineers, and Field Managers.
Generate weekly accounts receivable aging and service reports for Project Engineers and Project Managers.
Calculate project labor incentives from job cost data as directed by the Project Engineer.
Set up new projects in Procore, including uploading drawings and specifications and assigning team permissions.
Support submittal and RFI management in Procore.
Manage Egnyte folder permissions.
Obtain tax-exempt and insurance certificates as required.
Compile Operations and Maintenance manuals with required project materials and deliver them electronically or in hard copy by the customer's due date.
Close completed jobs in the accounting system after reviewing project financials and resolving open issues.
Handle correspondence, filing, mailing, deliveries, and other clerical tasks.
Perform other duties as assigned.