Construction Project Coordinator

Oklo•Idaho Falls, ID

14d•$85,000 - $110,000•Hybrid

About The Position

The Construction Project Coordinator supports the planning, coordination, execution, and closeout of EPC and capital construction activities for the Aurora-INL project under the supervision of project management, construction management, and project controls personnel. This role is responsible for helping organize field activities, project communications, documentation, schedules, action items, procurement support, and construction deliverables throughout the project lifecycle. The Construction Project Coordinator helps ensure project work is coordinated, documented, and executed in accordance with Oklo standards, project requirements, contractual obligations, quality assurance expectations, safety requirements, and applicable site and regulatory requirements. This position serves as a key coordination point between Oklo, EPC contractors, vendors, subcontractors, consultants, and internal stakeholders including Engineering, Procurement, Construction, Project Controls, Quality Assurance, Document Control, Safety, Security, and Records Management teams. Success in this role requires strong organizational discipline, attention to detail, field awareness, sound judgment, and the ability to proactively identify and escalate coordination risks before they affect safety, quality, cost, schedule, or project milestones.

Requirements

3 years of relevant construction project coordination, project administration, field engineering, project controls, procurement support, or construction management support experience
Proficiency with common business/collaboration software tools, including Microsoft Office/Teams, Google Workspace, Adobe Acrobat Pro, Zoom, Slack, Confluence, Jira, or similar platforms
Ability to work effectively in a remote, cloud-based, and site-based construction project environment
Willingness and ability to travel to or work from the Aurora-INL project site as required
Ability to satisfy applicable project site access, safety training, security, background, and onboarding requirements

Nice To Haves

Supporting project coordination activities on EPC, capital construction, industrial, energy, nuclear, or other complex infrastructure projects
Coordinating construction activities, field logistics, work package readiness, subcontractor deliverables, and project execution priorities
Maintaining project logs, action-item trackers, meeting minutes, issue registers, procurement trackers, and project status reports
Supporting schedule, cost, procurement, change management, risk management, invoice review, and subcontractor coordination processes
Tracking project documentation such as RFIs, submittals, TQs, NCRs, DCNs, field reports, redlines, as-builts, punch items, and turnover deliverables
Coordinating with EPC contractors, vendors, subcontractors, engineering teams, project controls, construction teams, safety, and quality personnel
Using project management and collaboration systems such as SharePoint, InEight, Procore, Bluebeam, Microsoft Project, Primavera P6, Smartsheet, M-Files, or similar platforms
Exposure to site access, badging, onboarding, training verification, work authorization, and security requirements in regulated project environments
Supporting safety, quality assurance, inspection readiness, commissioning, turnover, operational readiness, or asset handover activities
Familiarity with QA requirements, controlled documents, records, and construction execution in a highly regulated industry, nuclear strongly preferred

Responsibilities

Support day-to-day coordination of construction project activities for Aurora-INL, including meeting preparation, action-item tracking, field coordination, schedule updates, and project reporting.
Assist project managers, construction managers, superintendents, field engineers, and project controls personnel with coordination of work packages, project priorities, site logistics, and execution readiness.
Track open actions, constraints, permits, inspections, material needs, vendor deliverables, subcontractor activities, field issues, and upcoming milestones.
Prepare and maintain project logs, trackers, dashboards, meeting minutes, decision logs, issue logs, and status reports in support of construction execution.
Coordinate with internal and external stakeholders to support timely resolution of RFIs, submittmits, technical questions, change items, nonconformances, and field clarification needs.
Support schedule coordination by collecting progress updates, verifying status information, identifying potential delays, and helping escalate items that may impact critical-path work.
Assist with procurement and logistics coordination, including purchase requisitions, equipment rentals, delivery tracking, material receiving support, vendor documentation, and long-lead item follow-up.
Support cost and change management activities by maintaining change logs, collecting backup documentation, coordinating reviews, and assisting with invoice and subcontractor payment documentation.
Coordinate onboarding, training verification, badging, access requests, site mobilization, demobilization, and other administrative requirements for personnel supporting the project.
Support the preparation, routing, and tracking of construction documentation, including work packages, field reports, daily reports, inspection records, turnover materials, and closeout documentation.
Maintain alignment between current drawings, specifications, field documentation, revisions, and project records in coordination with Document Control and Engineering.
Support safety and quality activities by coordinating required documentation, pre-task planning records, inspection readiness, corrective actions, and follow-up items.
Help ensure project information is communicated clearly and that current revisions, decisions, and action items are available to appropriate stakeholders.
Support commissioning, turnover, operational readiness, and asset handover planning by organizing records, punch items, closeout deliverables, and completion-status information.
Maintain confidentiality and security of sensitive and export-controlled information (ECI) in accordance with company and regulatory requirements.
Identify and escalate construction coordination risks, workflow bottlenecks, site-access concerns, schedule constraints, or compliance issues that may impact project execution.